Admin/Office Assistant

Administrative/Office Assistant

Salary commensurate with skill. In person in Bergen County, NJ.

Established & growing industrial wholesale distributor located in Lodi, Bergen County seeks hands on doer for In Person Administrative/Office Assistant position. Our ideal candidate is reliable, organized and detail minded with strong data entry and computer skills. You have excellent attention to detail and a “get it right the first time, on time, every time” attitude. You are comfortable communicating with colleagues, customers and suppliers and enjoy the sense of ownership that comes with working for a small business. We will train you to become a Supply Chain support superstar, and have fun in the process.

The primary focus of the Administrative/Office Assistant is to support the Quoting, Sales Operations, Customer Service and Purchasing departments so they can focus on their core responsibilities. This includes a lot of data entry and order entry, processing customer orders and preparing supplier purchase orders in our ERP in an efficient, error-free manner. You are not afraid of paper, as we do a lot of printing, matching and filing at MF Supply! Additional duties include general office support, quoting customers, quality control, answering the phones and helping where needed.

The ideal candidate is super organized and works quickly and accurately, using checklists to ensure the quality of their work. You can stay organized in both the paper based and the digital worlds. Your ability to work with management to set and adjust daily priorities in real time is a key factor in the success of this position.

You may have experience in manufacturing, industrial supplies, hardware or construction related fields. If you have worked in an Inside Sales Support role, that would give you a leg up in this role.

Duties Include

• Data Entry, Order Entry, Invoicing with Excellent Attention to Detail.
• Preparing Supplier Purchase Orders.
• Matching, organizing and filing customer and vendor paperwork and data.
• Communication and follow up with customers and vendors.
• Assisting in the preparation of weekly reporting in Excel on individual and company metrics.
• Purchasing, filing and administration.
• Quality control of parts (on the job training provided).

Skills/Experience/Requirements

• Available 830a-5p M-F (in person)
• Minimum of 1 year of work experience in an office setting preferred.
• Minimum education: Associates Degree or equivalent work experience.
• Microsoft Office including strong Excel and Data entry skills.
• Organized, detail minded, with the ability to plan & prioritize.
• Enthusiastic, reliable with a friendly and helpful attitude and a good work ethic.
• Good phone skills with a strong and clear phone voice.
• Strong written and verbal communication.
• Familiarization with inventory databases/systems a plus.
• Excellent driving record and must have own car.
• Sourcing or purchasing experience a plus.
• Pricing related Math Skills a plus (markups, fractions, margins)

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Application Question(s):

• Why do you think you are a good match for this position?

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 1 year (Required)

Ability to Relocate:

• Lodi, NJ: Relocate before starting work (Required)

Work Location: In person