What are the responsibilities and job description for the Office Admin/Personal Assistant position at Triveni Group LLP?
As an Office Admin and Executive Assistant, you will be responsible for managing the efficient operation of our office while providing high-level support to our executive team. This multifaceted role requires a detail-oriented professional with excellent multitasking abilities and a strong sense of discretion.
Key Responsibilities:
Key Responsibilities:
- Office Administration:
- Manage office supplies inventory and place orders as necessary.
- Organize and maintain office files and records.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Ensure the office environment is clean, organized, and welcoming.
- Assist in organizing company events and meetings.
- Handle office-related queries and address any issues.
Executive Assistance:
- Provide comprehensive administrative support to senior executives.
- Prepare reports, presentations, and correspondence.
- Handle confidential and sensitive information with the utmost discretion.
- Assist with special projects and other duties as assigned.
- Manage executives' calendars and scheduling commitments.
- Liaise with internal and external stakeholders on behalf of the executives.
General Duties:
- Manage the reception area and staff to ensure effective communication both internally and externally
- Greet visitors and clients with a professional and friendly demeanor.
- Answer and direct phone calls, taking messages when necessary.
- Manage incoming and outgoing mail and packages.
Qualifications:
- Proven experience as an office administrator or executive assistant.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- Positive attitude and professional appearance.
Salary : $18 - $25