Staff Accountant - Temporary

Payroll & Human Resources

• Process payroll by sending time clock spreadsheets to SWBC.

• Maintain and update PTO tracking spreadsheet and calendar.

• Enter PTO requests into shared calendars for proper scheduling visibility.

• Communicate with temp staffing agencies to discuss open positions and coordinate placements.

• Maintain and update personnel files in compliance with company policies.

• Prepare and distribute overtime and payroll reports as needed.

• Handle onboarding and termination paperwork for new and departing employees.

• Collaborate with employees and the PEO to coordinate non-FMLA leaves of absence.

• Serve as the primary liaison to the PEO for employee questions related to benefits, insurance, PTO, 401(k), and more.

Accounting & Finance

• Perform weekly bank reconciliations and maintain accurate financial records.

• Create and update weekly cash flow reports using Excel or similar tools.

• Manage general ledger (GL), accounts receivable (AR), and accounts payable (AP).

• Print, write, and process checks as needed.

• Set up ACH payments and wire transfers for AP.

• Reconcile monthly credit card statements and verify transaction accuracy.

• Approve positive pay transactions on the bank website to prevent fraud.

• Generate monthly financial reports, including Profit & Loss and Balance Sheet.

• Review and reconcile past financial data to verify work accuracy by others.

• Assist in preparing budget documents for departments and integrate into the master budget spreadsheet.

Qualifications:

• Proven experience in payroll processing, accounting, and HR administration.

• Familiarity with PEO platforms and third-party payroll services (e.g., SWBC).

• Strong Excel and spreadsheet management skills.

• Experience with financial reconciliations and standard accounting practices.

• Excellent organizational skills and attention to detail.

• Ability to handle sensitive and confidential information with discretion.

• Effective communication skills with both internal staff and external vendors.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or Human Resources.

• Experience with QuickBooks or similar accounting software.

• Prior experience working in a multi-functional administrative role.

Working Conditions:

• Office-based role with standard weekday hours.

• Occasional extended hours may be required during payroll, month-end, or budgeting cycles.