Financial Operations Coordinator

BOOKKEEPER/FINANCE SUPPORT

JOB DESCRIPTION

POSITION SUMMARY

The Bookkeeper roll will operationally drive and support the accounting side of administration for the financial health of the business. Excellent verbal and written communication and “people” skills are essential to this position. The role will demonstrate the philosophy of the company mission in each phase of work performed.

ABOUT MICHAEL JAMES REMODELING

Here at Michael James Remodeling, we bring the vision of your dream home to life. Our mission is to transform the lives of every person we serve through residential remodeling. We will impact one hundred thousand lives, create 200 jobs and generate $100 million in annual revenue within the next ten years. We are inspired and committed in our pursuit to see every team member reach their personal, professional, and financial goals through the work we do together. Our core values are the backbone of our business and guide our hiring process: we are committed, transparent, results and service oriented, inspirational, and exude integrity.

PERFORMANCE OBJECTIVES

• Manage all company accounting, accounts receivable, accounts payable, and company payroll from data entry to financial statements.
• Responsible for timely, accurate and consistent reporting of financial information, including full monthly, quarterly, and annual closing. Develop and prepare a monthly management reporting package.
• Checks invoices against vendor copies or Purchase Orders and investigate discrepancies with the assistance of the Production Manager.
• Verify Production Manager has authorized all subcontractor invoices and supplier invoices before paying.
• Receives and processes vendor invoices and internal check requests and supervises the maintenance of open files for purchase orders and invoices. Verifies information on invoices against estimates submitted with help of the Project Manager.
• Prepares weekly Accounts Payable report and reviews with Operations Manager; prints approved checks and prepares for signature.
• Prepares and enters weekly payroll in Quickbooks Online, posting to appropriate projects and costs codes.
• Performs Accounts Receivable functions including client billing in Quickbooks Online, receiving payments and preparing deposit slips. Enters remittance information to client account. Reviews aged receivables for unpaid balances.
• Manage cash flow, revenue projection, cash management, and provide Operations Manager, Production Manager, and CEO with updated cash flow report each week.
• Have sufficient understanding of finances to keep Operations Manager and CEO informed of any urgent financial matters.
• Manage the company subcontractor compliance program and spearhead yearly Workman’s Compensation and General Liability insurance audits.
• Once a project is sold, prepares draw schedule for the Project Manager and client in Excel.
• Oversee the accurate reporting and calculation of the quarterly and annual incentive-based compensation program for all departments.
• Assists accountant in preparing reports for yearly business tax returns.
• Monitors all bookkeeping activities are completed according to the agreed-upon plan and specifications.
• Manages an organized work area in a neat, clean, and well-kept manner.
• Accurately report to supervisor hours worked.
• Maintains professional relationships with owner, manager, and worksite team members.
• Performs other duties as assigned.

KEY COMPETENCIES

• Associates or Bachelor’s Degree in Accounting, Business Management, or related field. Equivalent years of experience will be considered in lieu of a degree.
• At least five (5) years of payroll/bookkeeping experience preferably in construction or similar industry or environment; or any equivalent combination of training and/or experience that provides the required knowledge and abilities to perform the position.
• Full-charge bookkeeping accounting skills with thorough knowledge for construction accounting, job costing, and work in progress accounting.
• Thorough knowledge of general office procedures, QuickBooks Online, Microsoft Office with strength in Excel.
• Strong written and verbal communication skills, clearly communicating by phone or in-person with clients.
• Observe strict confidentiality regarding all information obtained in course of employment.
• A proactive approach to problem-solving and process improvement.
• Experience successfully maintaining a positive attitude while working in a team environment with competing priorities.
• Ability to thrive in an environment of change and growth.
• Outstanding organization, ability to prioritize multiple tasks and responsibilities, and administrative skills.
• Ability to think individually as well as collaboratively when approaching job responsibilities.
• Possess and maintain current driver’s license and auto insurance.

EDUCATION AND EXPERIENCE

• High School Diploma or Equivalent (GED) required, with equivalent experience
• Bachelor’s degree in Accounting, Business Administration, or related field (Preferred)
• Minimum 5 years of construction bookkeeping
• Minimum 3 years of Office Administration
• Experience with construction and remodeling operations (Preferred)
• Experience in Work In Progress Accounting required

BENEFITS

• Paid Holidays
• PTO Program
• Professional Training & Development Opportunities

PHYSICAL REQUIREMENTS

• Requires the ability to sit, stand, walk, use hands/fingers, reach, talk, hear, climb, stoop, kneel or crouch.
• Requires ability to occasionally lift to 50lbs
• Position may require travel to and from field sites to monitor the status of multiple projects

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Michael James Remodeling recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $55,000 - $70,000