What are the responsibilities and job description for the School Business Manager position at Michigan Association of School Boards?
Deadline: May 17, 2025
District/Organization: Midwest Management Group
Position/Type: Central Office – 1st Line Admin, full time
Salary: $60000-$70,000
Position Details
The Business Manager is responsible for working with the internal accounting team members and the school administration to perform business operations on behalf of the Academy. This position is also responsible for executing and managing all aspects of financial operations, preparation of financial reports, audit preparation and business office staff supervision.
QUALIFICATIONS
- Minimum of a bachelor’s degree in accounting or business management
- School Business Official Certification preferred
- Three years related work in funding and public-school accounting preferred
- This position is expected to be fluent in computerized finance, accounting, and payroll functions with supervisory experience.
- The Business Manager must communicate effectively both verbally and in written form.
- Must have QuickBooks experience, and ability to learn new software applications as needed.
- Knowledge with State of Michigan grant programs preferred
ACADEMY FINANCIAL OPERATIONS
- Responsible for tracking expenditures in compliance with Board adopted policies and procedures for purchasing.
- Provide timely feedback to school administration on budget related matters
- Responsible for ensuring the most cost-effective means of allocating resources throughout the school district.
- Ensures compliance with State and federal bid requirements for vendor contracts.
- Responsible for periodic review of all expenditures to prevent negative spending or allocations within all budget line items.
- Will be fiscally prudent to ensure that the Academy maintains a positive fund balance of 5% consistent with State guidelines.
- Responsible for the creation and monitoring of the annual general fund operating budget for the Academy.
- Responsible for monitoring budget appropriations monthly to ensure all operational expenditures are within adopted budget allocations.
- Responsible for all periodic budget amendments in compliance with the State of Michigan and charter compliance guidelines.
- Provide fiscal approval for all school related expenditures and allocate funds within the operating budget amounts.
- Responsible for ensuring the final adopted budget is within 1% of the actual final budget through close monitoring of year-end expenditures.
- Maintain an appropriate fund balance per all state and federal requirements
- Responsible for monitoring and reporting any State aid or revenue adjustments and completing budget amendments to be approved by the Board of Directors.
- Responsible for monthly cash flow analysis to prepare all recurring, vendor and payment arrangements on behalf of the Academy
- Responsible for the approval of payroll through the review of payroll time reports completed by payroll personnel.
- Responsible for General ledger posting of all payroll related expenditures on a bi-weekly/monthly basis
- Responsible for general ledger posting of all monthly expenditures related to the Academy. Such transactions include credit card payments, checks, direct payments and reimbursements
- Responsible for preparing an annual Cash Flow Worksheet for the upcoming fiscal year in estimation of the required borrowing.
- Responsible for preparing and completing the annual State Aid borrowing agreement with financial institution.
- Grant administration
REPORTING
- Responsible for the preparation of monthly financial statements which include 1) statement of revenues and expenditures and 2) Budget to Actual Summary to be presented to the Academy Board of Directors at each scheduled monthly meeting.
- Responsible for the preparation and completion of all quarterly financial statements including, Balance Sheet, Income Statement, Budget to Actual Summary and Quarterly Cash Flow Worksheet
- Responsible for all financial matters related to charter compliance including the timely submission of quarterly financial statements to the charter authorizer.
- Solely responsible for preparation of all schedules and reports for the annual independent audit in compliance with State and federal accounting guidelines.
- Responsible for scheduling and coordination of independent audit site review and related audit activities.
- Responsible for the submission of the independent audit report to local State and federal departments prior to the State deadline through the completion of all audits related reporting in a timely manner.
- Responsible for submission of the Financial Information Database (FID) Report to the State of Michigan on an annual basis within the prescribed State deadline.
- Responsible for submission of the State of Michigan Year End reporting for grant revenue and federal spending.
- Responsible for managing grant budgets and grant drawdowns
OTHER DUTIES
- Responsible for providing a comprehensive bi-weekly report to the management organization relating to school business matters.
- Excellent written and oral skills are essential for the performance of business duties.
- Responsible for the fiduciary review of all short-term and long-term contractual agreements to align such agreements within appropriate budget allocations.
- Will be proficient in the communicating with bank and financial professional within business and industry
- Demonstrate clear, concise, correct communication both written and oral.
- Complete and submit all assignments and tasks on time.
- Work in close coordination with the CFO, CEO, Board of Directors and School Administration team.
We are an equal opportunity employer.
OTHER REQUIREMENTS:
Satisfactory criminal background check.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://midwestmgt.isolvedhire.com/jobs/1480361-512898.html
E-mail: lynnda@midwest-mgt.com
Salary : $60,000 - $70,000
