Operations Coordinator

Reports To: Director of Operations

Position Type: Part-Time, Hybrid

Hours: 20 hours per week 

Compensation: $20–$25 per hour, commensurate with experience

Benefits: Eligible for 403(b) retirement plan with employer match after 500 hours of service in a six-month period. Includes monthly wellness and phone stipends.

The Michigan Israel Business Accelerator (MIBA) is a nonprofit organization dedicated to strengthening Michigan’s economy through partnerships with Israel’s most promising startups. We connect cutting-edge Israeli innovation with Michigan’s industry leaders to spark collaboration, fuel growth, and create global impact.

In 2023, MIBA launched The Elevator—a first-of-its-kind coworking landing zone in Detroit designed specifically to help Israeli companies enter and scale in the U.S. market.

Learn more at MichiganIsrael.com.

Overview of the Position

MIBA is looking for a resourceful and detail-driven Operations Coordinator to help power our internal systems and external events. If you thrive in a fast-paced environment, love organizing moving parts, and take pride in being the go-to person for keeping things on track, this role is for you.

Working across both operations and business development, you'll support event execution, streamline day-to-day logistics, and contribute to meaningful programs that connect Israeli startups with Michigan’s innovation ecosystem.

Administrative & Operational Support

• Manage calendars, schedule meetings, and coordinate logistics
• Prepare agendas, take accurate notes, and organize follow-ups.
• Maintain databases and generate weekly activity reports.
• Facilitate document signing and manage office inventory/supplies.
• Conduct research to support operations and special projects.

Event Planning & Execution

• Set up and manage Eventbrite registrations and attendee tracking.
• Coordinate venues, catering, and printed materials.
• Assemble name badges and manage onsite event logistics.
• Support setup, check-in, and tear-down to ensure smooth execution.
• Maintain organized records of event details, attendance, and expenses.

Communications & Content Support

• Update website/blog content using templates and CMS tools.
• Prepare thank-you letters and donation acknowledgments.
• Track incoming donations and support data accuracy.

Skills & Strengths

• Meticulous attention to detail is a must.
• Exceptional written and verbal communication skills
• Excellent organizational and prioritization skills, with the ability to manage multiple tasks efficiently and meet deadlines.
• Proven problem-solving skills and a strong commitment to follow-through
• Technically adept or a fast learner, comfortable navigating platforms like Salesforce, WordPress, Eventbrite, Google Workspace, Zoom, and similar tools
• Professional, adaptable, and receptive to feedback
• Willingness to work occasional evenings/weekends and travel locally as needed

Experience

• 2 years of experience in event planning, operations, or administrative support
• Proven ability to juggle multiple responsibilities and support a collaborative team

This is more than a support role—it’s a chance to be a key part of a small, passionate team making a big impact for the state of Michigan. If you're energized by mission-driven work and love making things run smoothly, we want to hear from you.