CHRT Administrative Project Coordinator

How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file.

Job Summary

We are seeking a detail-oriented Administrative Project Coordinator to support our dynamic team in managing multiple, complex, and community-based projects. The ideal candidate will act as a key support pillar to project and program managers for the Center for Health and Research Transformation's (CHRT) Health and Social Equity team, ensuring the smooth and efficient execution of large community-level systems change projects and initiatives. This role will include interfacing with and coordinating efforts of a wide range of internal and external stakeholders in health, social-service, and community resident sectors. This position reports to the WHI Senior Project Manager.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are

The Center for Health & Research Transformation (CHRT) inspires and enables evidence-informed policies and practices that improve the health of people and communities. CHRT's revenue comes from a combination of corporate sponsorships, grants and contracts.

Diversity, Equity and Inclusion

The Center for Health and Research Transformation seeks to recruit and retain a diverse workforce as a reflection of our commitment to Diversity, Equity and Inclusion. For more information about us, please visit www.chrt.org

Responsibilities*

Key Responsibilities

90% Project Coordination and Administrative Support

• Provide complex scheduling support with external and/or internal participants by coordinating meetings across multiple organizations, large groups, and high-level participants. Confirm attendance and distribute meeting materials electronically.
• With support from project managers, build and share meeting agendas, document meeting minutes, and communicate with meeting attendees in a timely manner. Ensure appropriate materials are included with the agendas.
• Systematically document and monitor follow ups and responsible parties and ensure completion of follow ups prior to the next meeting.
• Maintain and monitor project plans with approval from the appropriate project/program manager.
• Work closely with appropriate project/program manager to develop, plan, and execute program events and meetings by managing logistics such as coordination with externals vendors, preparation of event materials, communication with attendees, and management of follow up items.
  
  
  

10% Communications

• In partnership with the Communications Team:
• Format and publish communication materials for a variety of media including website content, email blasts, and social media campaigns.
• Manage multiple email marketing campaigns (via Constant Contact and MCommunity) including formatting messages, scheduling delivery, and managing distribution lists.
• Work with vendors, such as printers, to request quotes and support production needs for communication materials such as brochures, reports, and other communications materials.
  

Required Qualifications*

• Associates Degree, preferably in Project Management, Business Administration, Healthcare Services Administration, or a related field.
• 1-3 years of general administrative experience.
• 1-3 years of demonstrated experience in project coordination or a related role, preferably handling multiple complex projects simultaneously.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Profifiency in technology platforms including:
• Microsoft Office (Outlook Shared Calendar Management, Word (Advanced Skills), PowerPoint (Advanced Skills), and Excel.
• Virtual Meeting Platforms (Zoom and Microsoft Teams)
• File Organization and Management (Windows, Google Drive, OneDrive, Dropbox, etc.)
  

Desired Qualifications*

• Experience utilizing website Content Management Systems and web-based mass communication platforms. (WordPress and Constant Contact)
• Proficiency in project management software and tools (e.g., Microsoft Project, Monday.com, Trello).
  
  
  

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.