Executive Business Administrator

Overview

Are you a customer-obsessed, AI-curious problem-solver who thrives in an inclusive, collaborative global team? The Azure Customer Experience (CXP) team’s mission is to transform Microsoft Cloud customers into fans. Through our deep engineering engagements with customers and teams across Microsoft, we analyze and amplify customer needs and drive the vision to improve Cloud quality, security, and reliability. Our culture of growth mindset and empowerment are central to who we are and how we work. 

The Azure Customer Reliability Engineering (CRE) team is looking for an experienced Executive Business Administrator to support a Corporate Vice President engineering manager. Do you thrive in a fast-paced, dynamic, and collaborative environment? If so, this may be the role for you! We are looking for someone who is highly organized, communicates effectively, shows strategic initiative, and has the ability to set priorities and deliver on multiple tasks simultaneously with minimal guidance. You will need to demonstrate proven planning and organizational skills and have built effective working relationships. Additionally, you will identify support gaps and develop and implement solutions that contribute to the overall success of the leader and the team. This position offers a great opportunity to work closely with an executive leader, their team, and make a meaningful impact on the organization.   

You will be a vital member of the team, partnering with members and leaders while demonstrating Microsoft culture and values. 

This hybrid role is scoped for up to 50% WFH

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. 

Responsibilities

• Provide strategic calendar and time planning support for CVP, and manage calendar and logistics based on manager and business needs and will also strengthen a cross-organizational network to enable teamwork.
• Partner with senior leaders and Chiefs of Staff on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule. Strategically communicates ROB cadence and helps to manage workloads, as needed.  
• Manage travel and expenses. Coordinating travel arrangements (e.g., accommodations, transportation, security) for manager(s) and/or group. Creating detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity and managing all travel logistics to maximize trip itineraries.
• Provide leadership by actively participating in the Business Support community and mentoring Business Support professionals and lead team experience activities and delegate onboarding.
• Manage, plan, and develop events, leading a team of event planners if needed and balance multiple complex projects and timelines end to end.
• Create and oversee Teams channel access and Outlook distribution lists with a lens to accuracy and ensuring the right people are receiving the right information at the right time. You will partner with the business management team on this and other special projects.
• Oversee space-management processes and team spaces, driving changes and future needs based on data and coordinate travel arrangements with Executive Travel and create detailed itineraries for daily activities. 
• Other:  Embody our  culture  and  values
  
  

Qualifications

Required Qualifications

• 5 years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management OR equivalent experience
• 2 years of experience in providing strategic calendar and time planning support for senior managers, including shifting calendar invites OR equivalent experience
  
  

Other Requirements

• Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to, the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
  
  

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until April 8, 2025.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.