What are the responsibilities and job description for the Account Clerk position at Middlesex County?
Overview
Under supervision, the Account Clerk performs a variety of routine, repetitive, and noncomplex clerical tasks related to maintaining accurate financial records. These tasks include computing, classifying, verifying, and recording numerical data, as well as reconciling accounts and financial documents. The position ensures the completeness and accuracy of financial records while providing support for various financial activities.
Responsibilites:
Verifies accuracy of entries, postings, and totals, ensuring all supporting documents are included.
Performs routine arithmetic calculations by hand or using machines to ensure proper data entry.
Posts entries in cash books, journals, ledgers, and other financial records.
Prepares and maintains records of cash receipts and disbursements.
Makes arithmetic extensions and calculates percentages and discounts.
Computes deductions for payroll and other financial transactions.
Maintains a continuous record of merchandise, materials, equipment, and stock on hand.
Reviews documents such as invoices, bills, and payrolls to ensure completeness and accuracy.
Ensures vouchers and invoices have necessary approvals and correct calculations.
Reviews financial data for correct account classification and compliance with budgets.
Assists with reconciling bank accounts and preparing periodic financial reports.
Posts disbursements, deductions, remittances, and checks in financial records.
Maintains established records and files, ensuring accurate classification of data.
Assists in collecting and compiling data for budget requests and financial statements.
Provides routine information and support to staff, either in person or by phone.
May assist in preparing vouchers and invoices for processing.
Identifies and reports discrepancies or errors to supervisors.
Qualifications:
- License: A valid New Jersey driver's license may be required if the position necessitates the operation of a vehicle.
- Bachelor's Degree in related feild referred.
- Knowledge of office practices, equipment, and financial record-keeping procedures.
- Proficient in basic arithmetic functions including addition, subtraction, multiplication, and division.
- Ability to follow written and oral instructions accurately.
- Skilled in comparing numerical and verbal data and identifying relevant information for forms.
- Strong attention to detail in performing routine clerical and financial tasks.
- Ability to operate electronic and manual systems for recording and processing data.
- Ability to communicate effectively in English, with alternatives like American Sign Language or Braille considered.
- Capable of acquiring knowledge of specific clerical procedures in a financial or other related environment.
Work Environment and Physical Requirements:
Ability to perform tasks requiring close attention to numerical and clerical details.
Persons with mental or physical disabilities are eligible, provided they can perform the essential functions of the job with or without reasonable accommodation.
Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.
