Clerk 1 - Adjuster's Office

Overview

Under the direction of the County Adjuster, the Clerical Assistant is responsible for performing routine clerical tasks involving the processing of documents across various functions. This position requires attention to detail, confidentiality, and the ability to work in a fast-paced, deadline-driven environment.

Essential Duties and Responsibilities:

Document Processing:

Prepare, review, and process time-sensitive documents related to the admission and/or commitment of individuals to private, county, and state psychiatric hospitals.

Public and Judicial Interaction:

Serve as a point of contact for the public, judiciary, community health providers, and other stakeholders, providing information and ensuring the timely resolution of matters.

Scheduling & Coordination:

Schedule hearings related to the commitment process and coordinate necessary appointments and actions.

Confidential Record Maintenance:

Manage and maintain confidential healthcare records, ensuring they are up to date and properly secured.

General Administrative Support:

Assist with additional clerical duties within the County Adjuster’s office, including reviewing firearm applications and preparing official correspondence.

Collaboration:

Work closely with legal professionals, trust officers, estate representatives, and others involved in the commitment process, ensuring compliance with relevant laws and regulations.

Qualifications:

Education and Experience:

• A degree is preferred; equivalent experience may be considered.
• Prior experience in a legal, government, or community services setting is preferred. Experience with court systems, non-profits, or community health programs is beneficial.
• A valid New Jersey driver’s license is required.
• Bilingual in Spanish is preferred but not required.
• Experience using electronic or manual systems for document management, record keeping, and information retrieval in governmental or related settings.

Key Skills and Abilities:

• Must demonstrate strong attention to detail, ensuring the accurate processing of documents and adherence to strict confidentiality standards.
• Ability to understand and apply laws, rules, and regulations regarding the commitment of individuals to institutions.
• Strong written and verbal communication skills. Ability to effectively communicate with diverse groups, including the public, judiciary, and community health providers.
• Capable of handling multiple tasks and deadlines efficiently, with a strong ability to prioritize.
• Ability to maintain the confidentiality of sensitive health and legal information.

Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.