What are the responsibilities and job description for the Procurement Specialist position at Middlesex Sheriff’s Office?
The Middlesex Sheriff’s Office (“MSO”) is seeking a qualified professional for the position of Procurement Specialist (“Specialist”) to work within the Purchasing Department at the Administrative Office located in Woburn, MA. The Specialist will serve as the point of contact on all purchasing related matters between the MSO and vendors for goods and services. The Specialist will be required to work 8:00AM to 4:00PM on Monday through Friday. The hours of work and days off are subject to change based on the needs of the Purchasing Department and at the discretion of management. This is an exempt, full time, at-will employment position that reports to the Purchasing Director.
Additional responsibilities of the Specialist include, but are not limited to, the following:
The individual selected for the position of Procurement Specialist must have the ability to exercise good judgment and focus on detail as required by the job. The individual selected shall also be cognizant of the confidential and sensitive nature of working in a law enforcement agency and must comply with all institutional rules regarding safety and security.
Qualifications:
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Must have an active valid driver’s license, the right to legally operate a motor vehicle in Massachusetts and pass a criminal background check, which includes medical, drug (including marijuana) and psychological screenings.
Salary: Starting annual base salary from $83,595.41 plus additional incentives, bonuses and employment benefits. Interested candidates can review this job posting at www.middlesexsheriff.org and may submit a cover letter and resume via email to MSOHR2536@gmail.com.
Submissions must be received by February 12, 2025 at 5:00p.m.
The Middlesex Sheriff’s Office is an equal opportunity employer
Additional responsibilities of the Specialist include, but are not limited to, the following:
- Assisting the Purchasing Director in the formulation of specifications and bidding documents with the appropriate MSO requesting department for all public bids including bids for supplies, services and construction related public bids;
- Working with the Purchasing Director to ensure the MSO is in complete compliance with all applicable Commonwealth of Massachusetts procurement laws and with the Commonwealth of Massachusetts, Office of the Sheriff Policy Governing the Procurement of Commodities and/or Services;
- Communicating with all internal MSO departments, as well as, other state agencies involved with procurement and budgetary or accounting issues and other work duties as assigned and required by the Purchasing Director, as needed;
- Facilitating the entire purchasing process with outside vendors, including negotiations and sourcing;
- Completing approved orders with vendors for ordering, receipt of goods and services and resolving invoices and verification of order completion based on the approved purchase orders;
- Investigating and resolving discrepancies on purchase orders and invoices;
- Assisting with all other applicable purchasing department duties and responsibilities, as needed;
- Researching and investigating strategic and viable cost savings measures;
- Performing other related work as required by management.
- Other work duties as assigned and required by the Purchasing Director, as needed.
The individual selected for the position of Procurement Specialist must have the ability to exercise good judgment and focus on detail as required by the job. The individual selected shall also be cognizant of the confidential and sensitive nature of working in a law enforcement agency and must comply with all institutional rules regarding safety and security.
Qualifications:
- Bachelor’s Degree in Business/Public Administration, Accounting/Finance or closely related field preferred;
- Minimum of three (3) years’ experience in purchasing for a large-scale organization or a related field required ;
- Massachusetts Certified Public Purchasing Official (MCPPO) or Associate Massachusetts Certified Public Purchasing Official (Associate MCPPO) designation preferred;
- Minimum of three (3) years’ experience and extensive knowledge of writing and preparing public bid documents for both supplies and services and construction related bids;
- Strong knowledge of Microsoft Word and Excel;
- Work independently, as well as and with other internal departments in a fast-paced environment and execute close attention to detail;
- Strong written, communication, organizational, analytical, problem-solving and time-management skills;
- Ability to complete multiple projects in a timely and accurate manner while maintaining comprehensive and cohesive records.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Must have an active valid driver’s license, the right to legally operate a motor vehicle in Massachusetts and pass a criminal background check, which includes medical, drug (including marijuana) and psychological screenings.
Salary: Starting annual base salary from $83,595.41 plus additional incentives, bonuses and employment benefits. Interested candidates can review this job posting at www.middlesexsheriff.org and may submit a cover letter and resume via email to MSOHR2536@gmail.com.
Submissions must be received by February 12, 2025 at 5:00p.m.
The Middlesex Sheriff’s Office is an equal opportunity employer
Salary : $83,595
