Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations, ensuring efficient administrative processes, and providing exceptional customer service. This position requires a proactive individual who can manage multiple tasks effectively while maintaining a positive and professional demeanor.

Responsibilities

• Enter vendor bills to support the accounts payable team
• Assist with entering subcontractor invoices
• Record company credit card transactions
• Process employee expense reimbursement requests
• Enter project information into ERP system and update job statuses
• Assist the accounts receivable team with collections
• Provide backup to accounts receivable, accounts payable, and purchasing teams
• Help maintain financial supporting documentation and recordkeeping
• Help enforce internal policies and procedures
• Identify opportunities for process improvements

Requirements

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in data entry with attention to detail.
• Experience in administrative roles or office management is preferred.
• Computer literacy is essential; familiarity with Microsoft Office Suite or similar software is required.
• Excellent customer service skills with a focus on providing support and assistance to clients and colleagues alike.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)

Ability to Commute:

• Columbia, MD 21046 (Required)

Ability to Relocate:

• Columbia, MD 21046: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $55,000