DOT Fleet Administrative Coordinator

Description

Midwest Environmental Services Inc. has been operating for over 40 years within the environmental services industry. With locations in Ohio, Kentucky, and Indiana we specialize in industrial cleaning, industrial waste disposal, materials recycling, emergency response, used oil recycling, waste water disposal services, material storage, and site remediation. Midwest prides itself on being an industry leader in providing expert Hazardous and Non-Hazardous Transportation needs for a wide range of industries nationwide.

JOB SUMMARY:

The Administrative Coordinator supports the efficient operation of the Operations, Fleet Management, and Logistics departments by performing a variety of clerical and administrative tasks.

SUPERVISORY RESPONSIBILITIES:

None.

DUTIES/RESPONSIBILITIES:

· Enters vehicle and equipment service and inspection data into the fleet management system software.

· Reviews and maintains the fleet dash camera footage and administrative reports related to the software.

· Maintains and files job and customer records per company procedures.

· Retrieves information as requested from records, emails, and other related documents; prepares written summaries of data when needed.

· Collect prior day jobs worksheets and upload them into the Midwest Database.

· Monitors and analyzes inventory via an enterprise resource planning system or similar control system.

· Assist Administrative Assistants with order status inquiries and special customer needs. · Maintains records, documentation, and files, particularly more complex or sensitive files such as personnel files or DOT records.

· Maintains a database of shipment data to ensure that customer orders are updated and that appropriate billing documents are provided to accounting or other associated departments as required.

· Maintains files of warranties, records, licenses, inspections, service agreements and contracts for various pieces of equipment in fleet management system.

· Could provide administrative support to others in the office.

· Performs other tasks and duties upon business needs.

Qualifications

SKILLS/ABILITIES:

· Excellent verbal and written communication skills.

· Extensive knowledge of DOT regulations and procedures.

· Excellent interpersonal and customer service skills.

· Excellent organizational skills and mindfulness.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong Analytical and critical thinking skills.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Energetic and professional attitude.

· The ability to work well in a high-paced and at times stressful environment.

· Ability to work independently or with a team.

KNOWLEDGE AND/OR EXPERIENCE:

Two to Five years of experience in an administrative function, with fleet management is preferred, but not required.

EDUCATION/CERTIFICATIONS:

High school diploma or equivalent required; associate degree or bachelor’s degree in related field preferred.

COMPUTER SKILLS:

· Proficient with Microsoft Office Suite or related software Proficient with Microsoft Office Suite

fleet management software to maintain records, input data, and create reports, with the ability to learn new or updated software.

· Proficiency with computerized distribution systems

PHYSICAL REQUIREMENTS:

Work is typically performed in an indoor office environment, with some occasional exposure to outdoor elements. While performing the duties of this job, the employee is frequently required to sit or stand, walk, talk, and listen; occasionally, the employee may occasionally have to stoop, bend, reach, and lift up to 50 pounds. Employees need manual dexterity to operate standard office equipment and a personal computer, clarity of speech and hearing or other communication capabilities to discern verbal instructions and to communicate effectively with others and visual acuity to comprehend written work instructions and review, evaluate, and prepare a variety of written materials and documents. Reasonable accommodations may be made to enable individuals to perform these functions.

WORK ENVIRONMENT:

Indoor office environment, occasional exposure to outdoor elements.

WORK SCHEDULE:

· Day Shift · Monday – Friday

· Occasional Overtime

· Some weekends and holidays may be required.

TRAVEL REQUIRED:

· Less than 10% travel.

· Occasional travel to other Midwest locations for training.

LOCATION:

Hamilton, OH office location

BENEFITS:

· 401(k)

· 401(k) matching

· Medical Insurance

· Dental insurance

· Vision Insurance

· Company Provided Life insurance.

· Supplemental Insurance Plans

· On-the-job training

· Paid time off

· Referral program

Midwest Environmental Services Inc. is an Equal Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to sex, gender, identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Midwest Environmental Services Inc. is registered with E-Verify to verify and confirm an employee's eligibility to work in the United States.

Note: This job description outlines the primary duties and requirements expected of an Administrative Coordinator. It is not an exhaustive list of responsibilities but provides an overview of the key aspects of the role.