What are the responsibilities and job description for the Office Administrative Assistant position at MIDWEST GLASS & MIRROR?
Administrative Assistant: A person who provides comprehensive office support by answering phone calls, completing and maintaining files, ordering supplies, and performing other clerical tasks to ensure smooth operation of an office, often assisting one or more individuals within a team or department.
An administrative assistant is responsible for various administrative duties surrounding a project. These duties may include preparing documentation (contracts, insurance, take off forms.. etc ), meeting management (scheduling/documentation of meetings), recording team decisions, creating and executing workflows, coordinating quality controls, using time management skills to help the team stay on track.
Example Responsibilities:
- Maintain schedule: Keep track of the project schedule and make adjustments as needed
- Document phases: Document and execute paperwork to each phase of the project properly (Bids, Contracts, Completion Lists & Punch Lists)
- Track inventory and equipment: Assist shop by tracking inventory and equipment (You are given inventory paperwork, not conducting inventory. Lifts.)
- Meetings: Attend regular meetings and record decisions.
- Create workflows: Create, updated and maintain workflows
Key skills for a construction administrative assistant:
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in project management software
- Detail-oriented with a focus on accuracy
- Ability to work independently and as part of a team
Administrative Assistants manage data and documentation typically at the beginning and end of a long term task with few supporting roles between. They communicate efficiently within the team and office, and support wherever needed.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
Work Location: In person
Salary : $18