Senior Payables Specialist

Description

Job Title : Senior Payables Specialist

Job Type : Full-time, exempt with occasional overtime

Reports To : Vice President, Finance

Job Summary :

Come join our team! Reynolds Jet is a jet management, maintenance and private aviation company located at Lunken Airport. The ideal specialist will be responsible for timely processing of payable transactions and ensuring timely payment to vendors. Additionally, this individual will ensure the accuracy and reasonability of the expenses incurred along with proper attribution / allocation of the expenditure for follow-on client billing in our monthly Aircraft Owners' Statements. The role requires strong organizational skills, attention to detail, and experience with the accounting / reporting implications of the processing function. The role is not only a processing role but an essential champion for the quality of our external client reporting. Reynolds Jet is a 24 / 7 operation. This is a key, in-office, full-time role with work occurring during the standard business day. There may be occasional overtime, as needed, to ensure timely reporting. No travel is required.

Key Responsibilities :

• Manage and process all vendor invoices, credit memos, and expense reports, ensuring appropriate approvals, accurate coding, and timely payments.
• Process weekly payments to vendors, ensuring proper documentation and adherence to company payment terms. Handle all manual payments. Assist in development of bulk ACH payment operations.
• Perform regular, periodic reconciliations of key vendor accounts and resolve discrepancies in a timely manner. Work with vendors and internal teams to address billing issues.
• Maintain vendor documentation to ensure accurate, timely payments and expense management. Develop and maintain strong relationships with key vendors and suppliers. Communicate regularly with vendors to resolve disputes, answer inquiries, and provide assistance as needed.
• Ensure compliance with company policies. Maintain and enforce internal controls for accounts payable functions to prevent fraud and ensure accuracy of expenses captured and included in owner reporting.
• Generate and analyze reports related to accounts payable activities, including aged payables and payment status. Compile vendor receipts to support each owner's monthly statement.
• Identify opportunities to improve efficiencies in the accounts payable process. Recommend changes to streamline operations, reduce errors, and enhance productivity.
• Work closely with accounting, flight operations, maintenance operations and charter sales organizations to resolve issues, ensure alignment, and maintain accurate financial records.
• Provide guidance and training to employees regarding timely expense report submission, coding and receipting. Act as a resource to resolve complex payables issues.
• Complete all cash deposits via electronic desktop deposit.

Position Requirements

Full-Time / Part-Time

Full-Time

Close Date

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Tags

This position is currently accepting applications.