What are the responsibilities and job description for the Administrative Assistant position at Midwest Services Group?
Midwest Services Group is looking for an Administrative Assistant to join our growing team!
Our people are at the heart of what we do - They are what make Midwest Services Group a leading provider of quality pipeline services, restoration, and vegetation management.
General Overview
The primary responsibilities of this role involves managing financial transactions and handling diverse administrative duties to ensure smooth operations among our organization.
Typical Duties and Responsibilities:
Our people are at the heart of what we do - They are what make Midwest Services Group a leading provider of quality pipeline services, restoration, and vegetation management.
What We Offer:
We offer a great benefits program, which includes vacation, paid holidays, extensive insurance coverage options & 401K.
Midwest Services Group wants you to grow as we grow and are committed to growing the capabilities of our people. That’s why we encourage and provide continuous training and growth opportunities to expand both the capabilities of our team and their earnings.
With Midwest Services Group, you will have the opportunity to work with a diverse group of people, from across the country, that share in our company values of trust, safety and stewardship. A team that loves what they do, and have fun doing it!
If this is for you, then keep reading..
___________________________________________________________________________________We offer a great benefits program, which includes vacation, paid holidays, extensive insurance coverage options & 401K.
Midwest Services Group wants you to grow as we grow and are committed to growing the capabilities of our people. That’s why we encourage and provide continuous training and growth opportunities to expand both the capabilities of our team and their earnings.
With Midwest Services Group, you will have the opportunity to work with a diverse group of people, from across the country, that share in our company values of trust, safety and stewardship. A team that loves what they do, and have fun doing it!
If this is for you, then keep reading..
General Overview
The primary responsibilities of this role involves managing financial transactions and handling diverse administrative duties to ensure smooth operations among our organization.
Typical Duties and Responsibilities:
- Utilize QuickBooks to enter and maintain accurate information of accounts payable transactions.
- Collaborate with vendors and departments to execute and resolve payment issues.
- Verify invoice details against purchase orders (PO's) and route for approval to relevant personnel.
- Perform diverse administrative duties, such as correspondence and maintaining confidential files/records.
- Organize and file paid bills.
- Work closely with Field Staff regarding timesheets, monitor credit card usage, and other company software.
- Assist in the new hire onboarding process.
- Work closely with Drivers, Shop Employees, and the Safety Department to manage DOT Compliance, vehicle maintenance records, fuel information, insurance updates, and new vehicle/equipment purchases.
- Welcome visitors, answer phone calls/take messages, maintain receptionist area, and provide customer service.
- High School Diploma/GED or equivalent.
- Experience with Microsoft Office Platforms - Outlook, Excel, Teams, etc.,
- Strong communication skills, attention to detail, organization, and multi-tasking.
- Basic understanding of Bookkeeping principles, primarily QuickBooks.
- Degree/Certification in Bookkeeping or Finance
- Experience with the QuickBooks Platform
- Customer Service experience
- Paid Vacation
- Paid holidays
- Enrollment in company insurance benefits:
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Life Insurance ( $10,000 company paid)
- Disability Insurance
- Flex Spending
- Employer matched 401K