What are the responsibilities and job description for the Accounts Payable Administrator position at Midwest Veterinary Supply, Inc.?
Job Summary:
This position is an essential part of the Company’s Accounts Payable (A/P) team. We are looking for an A/P Administrator who is organized, detail-oriented and an effective communicator. This position performs a variety of functions including matching inventory receipts to vendor invoices as well as processing credit memos, agency invoices, and drop ship invoices. In addition, coordinating with various departments and branches to ensure timely processing of invoices and attainment of early pay discounts.
Essential Job Functions:
- Process vendor invoices and credit memos using established policies and procedures including buy/sell, agency and drop ship invoices and/or orders. Ensure all vendor invoices and credit memos are accurately entered in accounts payable in a timely manner with accurate payment terms ensuring invoices are paid on time and early payment discounts are taken.
- Organize invoices and credit memos for entry and payment including printing, sorting, and distributing to appropriate staff as necessary.
- Maintain documentation of invoices and credit memos through scanning, indexing, and filing.
- Coordinate with other departments as necessary to ensure timely processing of invoices and credit memos.
Job Requirements & Qualifications:
- Must be able to perform each essential function satisfactorily
- A high school diploma or equivalency (GED) is required
- A 2-year accounting degree is preferred.
- Two years minimum of work experience within an accounts payable environment to include computer and accounting basics.
- Ability to read, write and speak English
- Ability to read and interpret documents such as safety rules, employment policies, operating instructions, and procedural manuals.
- Excellent written and verbal communication skills
- Strong organizational skills and the ability to prioritize and multitask
- Strong attention to detail and problem solving skills
- Ability to work well with others and independently
- Ability to 10-key accurately and efficiently
Mental & Physical Demands:
- Attention to detail required for accuracy of data entered
- Frequent deadlines to meet requires fast pace of work
- Regular interaction with people and the ability to work as a team player.
- The ability to multi-task work responsibilities.
- Continuous use of hands for writing and computer keyboard use
- Continuous use of a computer monitor requiring close vision
- Frequent use of a telephone – listening and speaking
- The ability to work at a desk throughout the day
Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises.
Equipment Used:
Regularly uses typical office equipment including computer keyboard and terminal, telephone, fax, and copier.
Work Environment:
This is a hybrid position. Work will be performed indoors in a temperature-controlled climate where moderate heat, cold or humidity may be experienced. Moderate exposure to dust and dirt may also be expected. Work will typically be performed Monday through Friday. Working more than 40 hours per workweek may be required.
Salary/Benefits:
We offer competitive pay and a comprehensive benefits package including Medical, Dental and Vision insurance, Life and Accidental Death & Dismemberment (AD&D) insurance, Short- and Long-Term Disability insurance, a 401k plan, paid holidays, and Paid Time Off (PTO). Our work environment is business casual and we like to have fun with weekly relaxed dress days, monthly breakfasts and birthday celebrations, and regular events like holiday contests, cookouts, and employee appreciation celebrations.
About Us:
Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices.
Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure.
MVS1961
