Accounts Payable Administrator

Premier Housing Management is a dedicated leader in affordable housing, committed to fostering diversity and inclusivity within our workforce. We provide a professional and supportive environment that values each team member, ensuring that everyone is positioned for success. Your contributions are integral to our mission, and we offer meaningful engagement along with opportunities for professional development and advancement. Join us in making a difference in the communities we serve!

We are seeking an experienced Accounts Payable Administrator who will be responsible for managing the accounts payable process for all properties in the portfolio to ensure timely payment of invoices.

This is a full-time, in-office position located at our Corporate Office in St. Paul, MN.

** Previous Property Management experience preferred **

Primary Responsibilities include:

Management of the accounts payable process

• Monitor invoices email account.
• Monitor bills mailed to corporate.
• Scan/Upload/Review/Code invoices into Payscan timely & accurately.
• Set up new vendors and obtain/upload W9s, obtain/upload Certificate of Insurance for service vendors.
• Enter vendor credit memos.
• Reconcile monthly vendor statements.
• Record entry of, verify documentation for, and distribute petty cash, security deposit refunds, mileage and check requests.
• Maintain/Communicate Security Deposit log for status of unsent refund checks on a weekly basis.
• Maintain Vendor Café module to invite/sync & approve vendors that sign up to use this feature.
• Process Vendor Café invoices uploaded by vendor.
• Mail out physical checks on a weekly basis.
• Calculate postage usage between corporate and property on quarterly basis for Controller chargebacks.
• Assist properties with payable questions.
• Answer vendor inquiries as instructed by supervisor.
• Review vendor record reports quarterly to update information (Address changes, Certificate of Insurance updates, review 1099/Tax ID, etc.)
• Assist with annual 1099 processing at Year-End.
• Assist accountants with invoice image needs.
• Backup for bank deposits received at corporate office.

Minimum Requirements:

• Excellent organizational skills and attention to detail.
• Ability to maintain confidential records.
• Strong computer skills including MS Word, Excel, and Outlook. Education and Experience.
• High school diploma required; Business or Accounting degree preferred.
• Minimum of two years of previous accounts payable experience required.
• Previous experience with YARDI preferred. Physical Requirements.
• Occasional lifting up to 25 pounds.
• Ability to sit for extended periods of time.
• Ability to enter data into a computer.
• Ability to complete large filing projects.

We offer a robust benefits package designed to support your health, well-being and professional growth. Enjoy generous paid time off, comprehensive health insurance with three plan options, dental and vision coverage, and company-paid life insurance and AD&D. We also offer additional benefits including short-term and long-term disability insurance, critical illness, group accident, and hospital coverage, flexible spending account (FSA), health saving account (HSA), and 401(k) retirement plan, paid parental leave, a referral program, and tuition reimbursement up to $1000. With a uniform allowance, 11 paid holidays, and an anniversary reward program, we are committed to fostering a positive work environment where you can thrive. Join us and take advantage of these exceptional benefits!

Premier Housing Management & Development, LLC is an equal opportunity employer. We are committed to creating an inclusive environment for all employees, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status. We believe that a diverse workforce enhances our ability to serve our clients and community effectively and we strongly encourage individuals from diverse backgrounds to apply. We are also committed to providing reasonable accommodation and accessibility for qualified individuals. If you need assistance or an accommodation, you may contact us at Jobs@phmdcorp.com.

Job Type: Full-time

Pay: $19.50 - $21.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• This is a full-time, in-office position located at our Corporate Office in St. Paul, MN. Do you have reliable transportation to travel to the office Monday-Friday?

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts payable: 2 years (Preferred)
• Property management: 1 year (Preferred)

Work Location: In person

Salary : $20 - $22