GME Data Specialist- AZ- Graduate Medical Education

Summary

The GME Data Specialist assists in planning and monitoring of systems and processes required to ensure ACGME Institutional and Sponsored Program Accreditation.

The position supports the MWU GME operations and staff; Associate Deans, Designated Institutional Official (DIO), AZCOM/CCOM Deans, Program Directors, Program Coordinators and Graduate Medical Education hospital staff. 

The customers served are the MWU GME Staff, Residents, Fellows, Medical Students, Program Directors, Program GME Coordinators, Resident Teaching Faculty, AZCOM/CCOM Clinical Department Staff and Major Participating Sites.

Essential Duties

Daily Operations: - 40%

• Coordinate, track, and monitor Midwestern University GME Consortium electronic warehouse for monitoring institutional sponsor and program ACGME 10-year self-study cycles.
• Verify that critical program details are accurately reflected in New Innovations, Canvas, Freida, AAMC & Postdoc systems.
• Prepare and deploy resident/fellows monthly/quarterly/annual balance score cards – workhours, evaluation completion.
• Collect and prepare reports for In-training, Board Scores and Milestones – data and outcomes
• Monitor and track GME affiliations and program letters of agreements in NI in accordance with ACGME Data Systems.
• Review and update MWU residency website and maintain accuracy.
• Assist program coordinators with resolutions to Residency Management System inquiries.

Institutional and Sponsored Program Accreditation – 30%

• Ensure timely annual deployment of internal resident/fellows, core faculty and post-graduate program, exit, polling, and orientation surveys.
• Monitor and track Annual Program Evaluations outcome reports and documents
• Edit and post all recorded faculty development videos in Canvas
• Assist with development and execution of all Program Letters of Agreement
• Coordinate and participate in on-site ACGME institutional accreditation and CLER mock and site visits.
• Coordinate Institutional and Program10-year self-study – data collection and outcomes.
• Assist GME operations with on-site program accreditation site visits.
• Monitor and track resident/fellow and faculty scholarly/research and QI activities.
• Monitor and track, institution and program citations and responses in NI.
• Prepare and compile program and institutional data required for Annual DIO report.
• Monitor program procedure logs for all programs, NI and ADS.

Institutional Resources – 20%

• Monitor and designate resident/fellow program faculty access to MWU resources; Library, Canvas, PIME and AAMC
• Facilitate resident verification for Downers Grove programs
• Prepare and present GME system resources to residents/fellows and fellows "educational continuum" activities
• Provide library resource access to designated Downers Grove programs and Abrazo hospital sites

Administrative – 10%

• Monitor ACGME ADS reporting and delivery of resident/fellow/faculty outcomes – internal/external surveys.
• Coordinate and monitor the Downers Grove office expenses (office supplies and department CC purchases)
• Assist with GME Newsletter
• Assist with preparation of Advisory Committee and Accreditation Committee material
• Assist Associate Dean Interprofessional Education with Downers Grove programs and sites
• Performs other duties as necessary

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must have the ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills Required

Must possess excellent interpersonal skills to deal effectively with the public, faculty, staff, students, residents, and fellows are required. Attention to detail and accuracy of work. Must possess a high-level of professionalism in interacting with internal and external clients. Primary support for the GME Residency management system and other resident/fellow databases, and accountable for maintenance and support, as well as advising GME leadership on ways to optimize systems performance.  Excellent oral and written communication skills; strong analysis, problem solving, trouble shooting and time management; ability to work well under pressure and manage multiple priorities and deadlines. 

Education and/or Experience         

The successful candidate must have 3-5 years related experience in medical education, healthcare education, institutional accreditation and project administration. Demonstrated ability to quickly acquire working knowledge of policies, accreditation requirements, principles, and practices of Graduate Medical Education.                          

Associates degree from an accredited college in a related field from which knowledge and skills are applicable to the job responsibilities is required, Bachelors degree is preferred. 

Computer Skills                                               

Excellent analytic and computer skills including database and spreadsheet tools. Proficient in MS Office; Word, Excel, PowerPoint, Outlook.  Knowledge of Concur or other expense reporting systems is preferred.  Advanced or Working knowledge of New Innovations Resident Management System is required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally required to stand, walk, and use hands to handle or feel and reach with hands and arms.  The employee is regularly required to sit, talk, and hear.  The employee must occasionally lift and /or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.  We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.  We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days.  We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.  Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. 

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.