What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at MIKEL?
MIKEL invests in people and technology – empowering the creative process, building responsive relationships, and propelling innovative solutions from conception to completion for the U.S. Navy. MIKEL is a small woman owned business that has been providing Undersea Warfare Solutions to the Department of Defense since the company’s inception in 1999.
Be a part of our dynamic team whose solutions and services enable the Navy to solve their toughest problems and meet their mission requirements. We have undersea operations experience, combined with engineering and specific subject matter expertise, that provides an in-depth understanding of the problem and a novel, innovative and cost-effective solution. MIKEL is committed to providing an environment that challenges its employees to use and advance their skills and knowledge to provide solutions that exceed customer expectations.
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative and clerical support to ensure the efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
Key Responsibilities:
- Manage and organize office files, records, and documents.
- Answer and direct phone calls, emails, and other communications.
- Schedule appointments, meetings, and coordinate calendars.
- Assist in preparing reports, presentations, and correspondence.
- Maintain office supplies inventory and place orders when necessary.
- Support department staff with administrative tasks and projects.
- Process invoices, expenses, and other financial documents.
- Ensure confidentiality and proper handling of sensitive information.
- Provide exceptional customer service to clients, visitors, and staff.
- Perform other administrative duties as assigned.
Requirements:
- Security Clearance or be able to obtain one
- Excellent verbal and written communication skills
- Strong analytical and organizational skills
- Detail oriented, proactive and must be capable of multitasking
- US Citizenship and ability to obtain a Security Clearance
- Technical School Diploma and at least 3 years of related experience
Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Retirement plan options.
- Professional development and growth opportunities.
MIKEL offers a competitive salary and a comprehensive benefits package that includes Medical/Dental/Vision Insurance, Flexible Spending Account (FSA), 401k Retirement Plan, Life Insurance, Disability Insurance, Paid Time Off (PTO), and Tuition Reimbursement.
Department of Defense Secret Security Clearance or higher is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
MIKEL is an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
