Jewelry Inventory Coordinator

Milano Jewelry is a Direct-to-Consumer retail jewelry chain with over 40 locations in the Caribbean, Mexico, and Alaska with a manufacturing facility in India. Headquartered in the New York City Diamond District, Milano's vertical integration from manufacturing to retail provides consumers with duty-free shopping savings and high-end quality. The brand's direct manufacturing to retail experience cuts out the middleman, offering exceptional savings to customers.

Role Description

We are seeking a detail-oriented Inventory Coordinator to join our team. This individual will play a key role in ensuring the smooth flow of inventory across our retail locations, supporting sales teams, and maintaining accurate records.

Roles and Responsibilities:

Inventory Management:

• Oversee daily inventory operations to ensure stock levels are accurate and up-to-date.
• Conduct regular physical inventory counts and ensure proper reconciliation with the digital inventory system.
• Monitor inventory levels to prevent stockouts and overstocking, ensuring timely replenishment of products.
• Coordinate the receipt, inspection, and storage of jewelry products, ensuring proper handling and organization.

Data Entry & Recordkeeping:

• Accurately update and maintain inventory records in the company’s inventory management system.
• Prepare and analyze reports on inventory levels, discrepancies, and product movement.
• Track product serial numbers, SKU codes, and descriptions to ensure proper identification.

Stock Replenishment:

• Work with merchandising team to place orders for products based on sales trends and stock needs.
• Ensure that items are ordered in a timely manner to meet customer demand without exceeding budget limits.

Loss Prevention & Accuracy:

• Implement and enforce procedures for the safe storage, handling, and security of jewelry products.
• Identify and resolve discrepancies between physical and digital inventory records.

Shipping and Receiving:

• Oversee the organization and distribution of received goods to the appropriate retail locations or warehouses.
• Coordinate the return of damaged or unsold inventory to suppliers or manufacturers.

Collaboration:

• Work closely with sales, purchasing, and warehouse teams to ensure inventory flows smoothly between departments.
• Provide support to store staff in managing product availability and resolving inventory-related issues.

Process Improvement:

• Identify opportunities for process improvements within the inventory management system.
• Recommend and implement best practices for inventory control and cost optimization.

Qualifications and Skills:

• Proven experience in inventory coordination, preferably in retail or luxury goods.
• Proficiency in inventory management software and Microsoft Office Suite (Excel and Teams in particular).
• Experience with ERP Systems (JewelMate, DiaSpark, Microsoft Dynamics, SAP, NetSuite) a plus
• Strong organizational and time-management skills.
• Attention to detail and commitment to accuracy.
• Excellent communication and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with jewelry products and industry standards is a plus.