What are the responsibilities and job description for the Office Clerk position at Milestone Contractors LP?
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The Office Clerk provides administrative assistance and clerical support to all functional areas of the office including Operations, Estimating, Accounting and Human Resources.
Essential Functions
Milestone Contractors is a privately held, family-owned business headquartered in Indianapolis. Milestone Contractors is a fully integrated heavy construction company specializing in highway, bridge, asphalt and concrete paving and site development. Over its 30-year history, Milestone has built a reputation for prioritizing safety, quality, people and innovation. Milestone Contractors is a part of The Heritage Group's family of companies. Learn more at https://www.milestonelp.com/
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#MilestoneContractorsLP
The Office Clerk provides administrative assistance and clerical support to all functional areas of the office including Operations, Estimating, Accounting and Human Resources.
Essential Functions
- Provides administrative activities for office
- Maintains Outlook Calendars
- Orders office supplies; coordinates equipment needs
- Receives, distributes and sends mail, faxes and copies as needed
- Meets deadlines
- Prepares Correspondence
- Types letters, memos, correspondence and fax transmittals
- Prepares legal documents as necessary
- Assists with certified payrolls
- Collects, sorts and uploads subcontractor certified payroll reports
- Submits certified payrolls weekly
- Updates iTAP
- Communicates with internal/external customers
- Professionally administer all incoming calls and redirect appropriately
- Greets guests in professional, friendly and hospitable manner
- Provides highest levels of quality and service
- Promotes and maintains personal safety
- Exhibits safe work behaviors
- Wears all prescribed PPE
- Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.
- High School or Equivalent
- 1 years experience in an administrative position
- Communication Proficiency
- Customer/Client Focus
- Results Driven
- Stress Management/Composure
- Teamwork Orientation
- Attention to Detail
- Clerical office environment
- Indoor conditions that include standard office equipment such as computers, photocopier, phone, filing cabinets, fax machines, cubicles
- Some exposure to highway construction job sites, which includes exposure to inclement weather, moving traffic, noise, fumes, mechanical and heavy equipment
- Sits at a desk for hours at a time
- Looks at a computer screen hours at a time
- Performs data entry, alpha and 10-key numeric, on a keyboard or tablet
- Uses copy/fax to scan documents
- Travel is not expected; some local job site travel may occur.
Milestone Contractors is a privately held, family-owned business headquartered in Indianapolis. Milestone Contractors is a fully integrated heavy construction company specializing in highway, bridge, asphalt and concrete paving and site development. Over its 30-year history, Milestone has built a reputation for prioritizing safety, quality, people and innovation. Milestone Contractors is a part of The Heritage Group's family of companies. Learn more at https://www.milestonelp.com/
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#MilestoneContractorsLP
