JOB TITLE: Human Resources Assistant – In Office

JOB TITLE: Human Resources Assistant – In Office

Department: Human Resources

Classification​: Non-Exempt

Reports To: Human Resources Generalist or Human Resources Manager

SUMMARY: The Human Resources Assistant greets, assists, and provides direction and information to clients, visitors, and other guests of the organization. The Human Resources Assistant also performs a variety of clerical and administrative tasks.

ESSENTIAL RESPONSIBILITIES:

• Greets clients, visitors, and guests; determines the purpose of guest visit and directs or escorts them to the appropriate location.
• Assists in recruitment & onboarding by scheduling interviews for managers, scheduling orientations, assembling orientation documents and conference room set up.
• Assembles and sends outgoing mail for other departments and managers as needed.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Insurance notifications to Vendor Relations and Management. Invoices to Senior Vice President, Chief Financial Officer. Legal documents to President (scan and email all including outer envelope).
• Assists IT Department with computer exchanges, electronic handouts, PCR appointments, and other tasks requested.
• Performs administrative and clerical support tasks.
• Maintains office, cleaning and building supplies and coordinates maintenance of office equipment and building repair needs.
• Maintains inventory and stocks all office supplies, kitchen and conference room, reports items to order to manager as needed.
• Performs basic filing and recordkeeping.
• Sets up meetings with food and drink for employees and external guests. Cleans up after.
• Performs special projects as requested.
• Assumes additional duties as needed.

COMPETENCIES:

· Strong interpersonal communications skills.

· Excellent verbal and written communication skills.

· Strong analytical and problem-solving skills.

· Extensive knowledge of, or the ability to quickly learn, company's services.

• Strong customer service skills including active listening.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Word, Excel, & Outlook.

Required Education and Experience:

Roles at this level typically do not require a university/college degree but do require a high school diploma or GED and a minimum of 3 or more years of related experience. To be promoted within Human Resources Department you will need a bachelor’s degree in a business, financial or related field or equivalent work experience.

Work Environment:

This position operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee is occasionally required to sit and stand for extended periods; walk; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Authorization: Must be authorized to work in the United States.

Other Duties:

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 2 years (Required)
• Recruiting: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)
• Event planning: 1 year (Preferred)
• Inventory control: 1 year (Preferred)

Location:

• Akron, OH 44311 (Preferred)

Ability to Commute:

• Akron, OH 44311 (Required)

Ability to Relocate:

• Akron, OH 44311: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $21