Executive Assistant III

Executive Assistant III

Millennium Physician Group

Full Time (Monday-Friday 8AM-5PM)

LOCATION

The Executive Assistant III is responsible for providing exceptional administrative and strategic support to ensure the seamless operation of executive offices. In this role, you will act as a critical liaison, efficiently managing schedules, coordinating high-level meetings, and facilitating effective communication between executives and various stakeholders, both internal and external. This position offers a unique opportunity to contribute to our strategic initiatives and support the overall mission of the organization.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Efficiently coordinate and maintain the schedules of C-suite executives, prioritizing appointments and balancing competing priorities to maximize their time.
• Schedule and organize meetings, conferences, and events, including preparing comprehensive agendas, taking detailed minutes, and following up on actionable items to ensure timely completion.
• Serve as the primary point of contact for internal and external communications for C-suite leaders, managing email correspondence, phone calls, and written communications professionally and discreetly.
• Coordinate complex domestic and international travel logistics, including transportation, accommodations, and itineraries, ensuring all travel details are meticulously organized.
• Oversee and manage expense reports and budget tracking, maintaining accurate financial records.
• Prepare high-quality presentations, reports, and supporting materials for meetings and strategic initiatives, ensuring clarity and professionalism.
• Assist with the tracking of project deadlines and milestones, working closely with stakeholders to facilitate the completion of organizational goals.
• Work seamlessly with the Chief of Staff and other departmental leaders to ensure smooth information flow and collaboration across the organization.
• Organize and coordinate department events, meetings, and team-building activities that foster engagement and collaboration.
• Handle sensitive organizational information with the utmost discretion, always maintaining confidentiality.
• Conduct research and provide insightful analysis to support strategic initiatives and informed decision-making processes.
• Serve as a point of contact for internal and external stakeholders, representing the C-suite with professionalism and integrity.
• Demonstrate excellent guest service to internal team members and patients.
• Perform other related duties as assigned.

Qualifications

• Bachelor's degree in business administration, communications, technology or a related field.
• 5 years of experience in an Administrative Assistant role
• 5 years of experience supporting C-level executives, especially in Technology

Benefits:

• 3 weeks PTO & 7 paid holidays
• Medical, Dental, Vision
• Employer Paid Basic Life & Short Term Disability coverage (goes into effect after 1 year of full-time employment)
• 401(k) with match
• Employee Wellness
• Other Employee Discount programs like Tickets at Work and cell phone discounts
• Other benefits: Dependent Care FSA, Voluntary Life, Long Term Disability, Critical Illness, Pet Insurance, and more

See Full Job Description for more details

Why Millennium?

Millennium Physician Group is one of the largest comprehensive primary care practices with healthcare providers throughout Florida.

At Millennium Physician Group, you will find an organization that focuses on family and building a strong network of people to care for the communities we serve. We are always searching for employees who have a strong customer service attitude, fantastic teamwork skills and a willing smile ready to share.

Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual, and help you grow in your role with Millennium Physician Group.

If you are interested in joining an organization that puts an emphasis on team work and family, then Millennium Physician Group is the right choice.