What are the responsibilities and job description for the Administrative Coordinator position at Milliner Talent Solutions?
Administrative Coordinator
Milliner Talent Solutions is one of Indiana's finest Accounting, Finance, Human Resources, Administrative and Customer Service staffing firms.
As specialized recruiters, we conduct searches for every imaginable accounting, finance, human resources, administrative and customer service function at every level. We distinguish ourselves with the one-on-one relationships we develop with everyone we serve. Our past and future growth is as strong as the partnerships we build with our candidates and clients.
Our clients are currently in need of experienced Administrative Coordinator to add to their organizational needs. These opportunities are full-time. These positions can be temporary and temporary to hire.
An Administrative Coordinator provides crucial support to an organization by handling a variety of administrative tasks, ensuring efficient office operations, and facilitating communication between various departments. This role requires strong organizational skills, attention to detail, and proficiency in office software.
Administrative Coordinator Essential Functions:
- Administrative Support and Office Management:
- Provide administrative support to various departments, including photocopying, scanning, and faxing documents.
- Assist with mail distribution and courier services.
- Assist with various projects, research, and coordination as assigned.
- Maintain an organized and efficient office environment.
- Verbal and Written Communication:
- Greet and assist visitors, clients, or vendors.
- Ensure a positive and professional first impression of the organization.
- Answer and direct phone calls, emails, and other correspondence.
- Relay messages and communicate effectively with internal and external stakeholders.
- Draft, edit, and proofread documents, reports, and presentations.
- Ensure accuracy and consistency in formatting.
- Schedule and Meeting Management:
- Coordinate and schedule appointments, meetings, and events.
- Manage calendars for executives or team members.
- Schedule and organize meetings and prepare meeting agendas as assigned.
- Data Entry and Record Keeping:
- Input and maintain accurate data in spreadsheets, databases, and other systems.
- Organize and maintain filing systems for both digital and physical records.
- Confidentiality:
- Handle sensitive information with discretion and maintain confidentiality.
- Adhere to data protection and privacy policies.
Qualifications:
- High school diploma or equivalent; additional education or certification is a plus.
- 2 years of proven experience as an Administrative Coordinator or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in work.
- Ability to work independently and as part of a team.
- Professional demeanor and interpersonal skills.
Job Types: Full-time, Temporary, Temporary-to-Hire
Job Types: Full-time, Contract, Temp-to-hire
Benefits:
- Health insurance
Schedule:
- 8 hour shift
Work Location: In person
