What are the responsibilities and job description for the Automotive Controller position at Mills Auto Group?
TITLE: Controller
REPORTS TO: Regional Controller & CFO
Position, Scope and Purpose:
The controller assists in the fair presentation of the financial statements of the company, implements controls to ensure compliance, and completes the activities necessary to accomplish these goals. They will control cash and factory receivables along with reserves and Finance Product remittance and product cancellations.
Primary Responsibilities:
- Ensure bank deposits are made and recorded on a daily basis (includes ACH, wire transfers, etc)
- Reconcile all bank accounts daily
- Revise/post monthly standard entries by the 15th of the month
- Maintain fixed asset schedules to ensure they agree with related general ledger accounts
- Work with office staff to ensure they complete assignments on a timely, consistent basis
- Prepare reports as requested by management company and/or department managers
- Prepare tax reports on timely basis (eg. sales tax, tire disposal tax, lease tax, tangible personal property taxes, etc.)
- On a timely & accurate basis, complete end of month procedures
- Complete accurate & timely reporting of all financial statements as required by the Brand & Management Company each month
- Ensure that all accounting schedules are reviewed and properly maintained on a monthly basis
- Ensure that all account reconciliations are completed on a monthly basis (eg. floor plan, bank, finance reserves, manufacturer's statements, accounts payable, etc.)
- Ensure all finance product sales documents are reported & paid on a timely basis each month (eg.. warranty, GAP policies, etc.)
- Ensure checks for accounts payable are mailed by the 15th of each month
- Make recommendations to improve office operation efficiency
- Meet with company managers on a weekly basis to review expenses, processing issues, status of outstanding contracts, vehicle receivables, accounts receivables, rebate/incentive receivables, etc.
- Assist CFO and dealership managers in preparing budgets
- Ensure Monthly Parts accounts are reconciled and given to the CFO
- Ensure Monthly Physical inventories are performed and given to the CFO and Variable Operations Director
- Ensure that title work is processed accurately & timely
- Ensure that vehicle inventory is stocked in daily as received
- Ensure that vehicle sales, service, parts & body shop sales are processed daily & posted to accounting
- Review outstanding repair orders (WIP) to verify they are being closed on a timely basis. Service department repair orders should not be open for more than 3 working days. Body shop tickets will require inquiry to determine status of the job
- Review open parts tickets to verify they are being closed on a timely basis. Parts tickets should not be open more than 2 days
- Each month have sales managers take physical inventory of vehicles and reconcile to general ledger.
- Ensure that monthly accounts receivable statements are mailed on a timely basis each month (includes inter-company) and timely collection of outstanding accounts
- Ensure WIP is reconciled
- Benefits include Health, Dental, 401K and supplemental Insurance
EDUCATION/EXPERIENCE REQUIREMENT:
- Minimum of 5 years of experience as a Controller in the Automotive Industry
- Prior experience with CDK DMS system including PayCom is preferred
