What are the responsibilities and job description for the Purchasing Associate position at Milner, Inc.?
Job Title: Purchasing Associate
Branch: 999
Department: 31414 - Accounting
Reports to (Title): Purchasing Manager
Date: 12/19/2024
JOB SUMMARY: We are seeking a detail-oriented and proactive Purchasing Associate to join our team. The ideal candidate will be responsible for supporting the purchasing department with day-to-day tasks related to supply orders, purchase orders, and invoice management. This role plays a key part in ensuring smooth and timely procurement and delivery of goods while assisting in resolving invoice discrepancies.
Key Responsibilities
High school diploma required, college courses in accounting preferred.
Experience Requirements
A minimum of 1 year experience with purchasing systems and processes preferred.
Additional Skills Required
Branch: 999
Department: 31414 - Accounting
Reports to (Title): Purchasing Manager
Date: 12/19/2024
JOB SUMMARY: We are seeking a detail-oriented and proactive Purchasing Associate to join our team. The ideal candidate will be responsible for supporting the purchasing department with day-to-day tasks related to supply orders, purchase orders, and invoice management. This role plays a key part in ensuring smooth and timely procurement and delivery of goods while assisting in resolving invoice discrepancies.
Key Responsibilities
- Review and manage supply orders to ensure timely and accurate fulfillment.
- Code and process packing slips for ordered goods.
- Assist in ordering parts as needed and tracking order statuses.
- Process and receive purchase orders (POs) in alignment with company procedures.
- Regularly review open POs to follow up on outstanding deliveries and close completed orders.
- Track estimated time of arrival (ETA) for shipments and provide updates to relevant teams.
- Manage out-of-territory (OOT) receiving and update sales orders accordingly
- Collaborate with the Accounts Payable (AP) team to assist in resolving invoice issues or discrepancies.
- Maintain organized and up-to-date records of procurement documentation.
- Assist in rebate tracking and submission.
- Have the ability to complete all tasks and responsibilities related to purchasing and procurement to support operational efficiency.
High school diploma required, college courses in accounting preferred.
Experience Requirements
A minimum of 1 year experience with purchasing systems and processes preferred.
Additional Skills Required
- Strong attention to detail and organizational skills.
- Ability to work well with cross-functional teams and collaborate effectively with others.
- Proactive and self-motivated, with the ability to anticipate needs and act on opportunities for improvement.
- Fast learner with the ability to quickly adapt to new systems and workflows.
- Excellent communication and problem-solving skills.
- Ability to handle multiple tasks and meet deadlines.
- Demonstrates adaptability and willingness to learn.
- Takes ownership of responsibilities and ensures tasks are completed accurately and on time.
- Proficiency in MS Office (Excel, Word) and other relevant software.
- Work in areas which require attention to detail in a varied environment.
- General office environment. May spend long hours sitting or standing.
- Some physical effort is required which may involve bending, reaching, stretching, or similar activities as well as lifting or moving items weighing up to 60 pounds.
- Employee must complete required courses as described by Human Resources for all employees.
- This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned.
- Secure and maintain work environment
