Supervisor, Accounts Payable

At Minaris Regenerative Medicine our vision is creating future cell therapy miracles together. We are a leading global contract development and manufacturing organization dedicated to the advancement of cell and gene therapy products. We believe in the transformative potential of cell and gene therapies and we are shaping the future of medicine. We open doors in the regenerative medicine industry for those looking to transform medicine while continuously improving an innovative, growing company.

The Accounts Payable Supervisor is responsible for activities and operations in the accounts payable function for the organization. This role provides prompt and complete resolution to AP inquiries and issues. Ensures timely processing on vendor invoices and maintains accurate accounting records and control reports. Oversees accounts payable staff in a function characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures to improve efficiency and adherence to best practices.

Essential Functions And Responsibilities

• Lead and mentor the Accounts Payable team
• Manage the day-to-day Accounts Payable activities
• Supervise and support accounts payable team ensuring team achieves an effective workload balance and meets responsibilities and deadlines
• Review all newly created purchase orders for completeness and accuracy
• Provide vendor statement reconciliation on monthly basis
• Investigate and resolve problems associated with invoice and/or payment discrepancies timely and completely
• Manage vendor relationships and accurately maintain vendor records including vendor account set up, W-9s, Certificates of Insurance when applicable
• Lead monthly accrual process including review of prior month accrual to determine if items need to be re-accrued, contact vendors & department heads for services provided not yet billed, review of monthly recurring expenses
• Maintain monthly recurring AP transactions spreadsheet
• Assist with month-end close as needed
• Assist with various Finance department projects as needed
• Completes Annual 1099 reporting
  
  

Qualifications

• Bachelor’s degree in Accounting or Business Administration preferred, a minimum of 3 years of experience in an accounting function or equivalent; minimum of one year of lead or supervisory experience. Life sciences experience in pharmaceutical or biologics environment preferred.
• Knowledge of best practices and internal controls
• Proficient in accounting software (i.e. NetSuite) and Microsoft Office or related software
• Thorough understanding of accounts payable function and general accounting principles
• Competencies/Candidate Profile
• Excellent organizational skills and attention to detail
• Outstanding problem solving and analytical skills
• Superb verbal and written communication skills
• Strong supervisory skills; proven ability to lead others and motivate staff
• Proficient meeting and training facilitation skills
• Ability to be flexible, adaptive, calm under pressure, and capable of balancing multiple priorities
• Demonstrated ability to be collaborative, adaptable, accountable, and have a can-do attitude
• Strong follow-up capabilities, thorough understanding of accounts payable function and general accounting principles
  
  

Supervisory Responsibility

• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems for the following positions.
• Directly supervises Accounts Payable Staff which includes the following:
• Oversees and trains AP staff
• Assigns tasks and provides guidance on escalated matters as needed
• Creates and maintains staff schedules to ensure timely execution of deliverables in the most effective manner
• Assists with performance management activities such as coaching and mentoring, performance planning, feedback discussions, performance evaluation, and performance reviews. Will also assist with career mentoring, IDPs, and disciplinary matters as necessary.
• Interviews prospective employees and selects the best applicant based on skills, knowledge, and abilities required for the job.
  
  

Quality Requirements

• Build Quality into all aspects of your work by maintaining compliance to all quality requirements.
• Ensure compliance to all FDA and Worldwide Quality & Compliance regulations (As applicable to the job function).
• Attend all required Quality & Compliance training at the specified interval.
  
  

Minimum Required Training

GMP

Working Environment

• Hybrid work schedule. Minimum one day indoors in an office environment.
• May occasionally be exposed to loud sounds and distracting noise levels, such as from office equipment or people located in open floor environment.
• Must have the ability to work in a team-oriented environment and with clients
• Must be able to work during the weekend, holidays and as required by the company
• Must be able to handle the standard/moderate noise of the manufacturing facility
• This role operates within a professional office environment of a manufacturing operations plant. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Seating is mixed and includes open space seating, cubicle, and office space. Noise level is moderate.
  
  

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• This role is sedentary. Prolonged periods sitting at a desk and working on a computer.
• This role is sedentary. An individual must be prepared to exert up to 30 pounds of force or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary entails sitting most of the time but may involve walking or standing for brief periods.
• Must be capable of moving, sitting, stretching, stooping, reaching with hands and arms, and have vision sufficient to read materials.
• Must be capable of using hands and fingers to operate a computer and other office productivity machinery such as copy machine, printer, and calculator.
• Must have the ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in person, and on the telephone.
  
  

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Monday-Friday, Day Shift (Hybrid)