Job Description
Job Description
Job Summary
The Human Resource Payroll Specialist is a key role within Mindak Commercial Construction, supporting both HR and financial functions for a growing company in the multifamily construction industry. This position is responsible for managing employee relations, benefits, payroll, and recruitment while assisting the CFO with accounting and financial tasks. The ideal candidate will be organized, detail-oriented, and demonstrate alignment with Mindak's core values of Hard Working, Well Prepared, Good Attitude, and Safety.
Essential Duties and Responsibilities
Human Resources Responsibilities
- Stay informed about current labor laws and government regulations related to human resources, ensuring that company policies, procedures, and reporting practices remain compliant.
- Administers and organizes HR related documents, such as contracts of employment, training certifications
- Administer employee benefits programs, including health insurance, dental insurance, HSA, 401(k), and vacation time.
- Establish and oversee the company's wage and salary structure, pay policies, and payroll administration.
- Oversee and manage employee performance reviews and evaluations
- Develop policies and procedures to support Foreign National employees.
- Manage the recruiting process, including applicant tracking and conducting initial interviews.
- Coordinate and lead the onboarding and training process for new hires.
- Develop and deliver training courses for employees and subcontractors to ensure compliance and skill development.
Payroll Responsibilities
Process and administer weekly payroll for all employees, ensuring accuracy and compliance with company policies.Ensure timely and accurate processing of employee benefits (e.g., 401(k), health insurance, etc.) and deductions.Ensure compliance with federal, state, and local payroll tax regulations, including filing and remitting taxes as required.Assist with the preparation and filing of annual tax documents, ensuring timely submission and adherence to relevant tax regulations.Maintain up-to-date employee payroll records, including deductions, benefits, and tax information.Prepare and distribute payroll reports and payroll summaries.Handle employee inquiries related to payroll issues, discrepancies, and adjustments.Accounting Responsibilities
Process customer payments by depositing checks and maintain accurate transaction records.Assist in managing the lien waiver process, ensuring proper documentation is obtained and tracked for each project.Process vendor invoices and payments, ensuring accurate coding in the accounting system.Track and manage employee receipts for expense reconciliation.Coordinate and manage weekly subcontractor payments.Assist in management of subcontractor contracts.Assist in month end reconciliationsMinimum Qualifications Education / Experience
Associate degree (Bachelor's degree preferred) in Human Resources, Accounting, Business Administration, or a related field.2 years of experience in HR or accounting roles, preferably in the construction or subcontracting industry.Familiarity with payroll systems, accounting software, and HR management tools.Knowledge, Skills and Abilities
Strong organizational and multitasking abilities.Proficiency in cloud-based document management systems, spreadsheets, and accounting software.Excellent communication and interpersonal skills.High level of accuracy and attention to detail.Bilingual in English and Spanish is strongly preferred.SHRM certification (PHR, SPHR, or SHRM-CP) is a plusConfidentiality and ProfessionalismProblem-Solving and Analytical ThinkingTime Management and PrioritizationCollaboration and TeamworkAdaptability and FlexibilitySelf-motivated and results-oriented
