Bookkeeper – IT Managed Services Company

We are a fast-growing IT Managed Services provider seeking a detail-oriented and highly organized Bookkeeper to manage our day-to-day financial operations. The ideal candidate will have hands-on experience with QuickBooks and ConnectWise, strong bookkeeping fundamentals, and the ability to manage multiple financial workflows within a dynamic and fast-paced technology environment.

Key Responsibilities

Systems Management

• Utilize QuickBooks for all financial recordkeeping, including general ledger maintenance, reconciliations, and reporting.
• Use ConnectWise (Manage) to align service delivery and client billing with financial entries.
• Coordinate data flow between ConnectWise and QuickBooks to ensure accuracy in invoicing and reporting.
• Troubleshoot and maintain the integrity of financial data between both systems.

Monthly Client Billing

• Prepare and process monthly client invoices using ConnectWise and/or QuickBooks based on contract terms.
• Reconcile hours, service items, and recurring agreements before finalizing invoices.
• Ensure all billable time, expenses, and project charges are captured and invoiced accurately.
• Work closely with service and account management teams to resolve billing issues or disputes.
• Deliver invoices to clients and follow up to ensure receipt and understanding.

Accounts Payable (AP)

• Manage all vendor invoices and ensure timely payments.
• Maintain vendor records and reconcile vendor statements.
• Verify accuracy of bills, payment terms, and general ledger coding.
• Process ACH, credit card, and check payments.

Accounts Receivable (AR)

• Monitor customer accounts for non-payment or delayed payments.
• Follow up on outstanding receivables and manage collections process.
• Apply payments accurately to customer accounts.

Cash Flow & Financial Planning

• Monitor daily cash balances.
• Prepare weekly and monthly cash flow forecasts.
• Alert leadership of potential cash shortages or surplus scenarios.
• Provide insight on timing of AR collection and AP disbursement to optimize cash position.

Bank & Credit Card Reconciliation

• Perform monthly bank reconciliations for all business accounts.
• Reconcile credit card statements and ensure all transactions are coded to the correct accounts.
• Ensure all discrepancies are identified and resolved promptly.

Financial Reporting & Support

• Assist with month-end and year-end close processes.
• Prepare and maintain supporting documentation for financial reporting and audits.
• Generate P&L, balance sheet, and other reports as needed for internal stakeholders.
• Support CPA or fractional CFO during tax prep or financial review periods.

Compliance & Records Management

• Maintain accurate financial records and ensure compliance with company policies and GAAP.
• Organize and archive all financial documentation digitally.
• Ensure compliance with sales tax filings, 1099s, and other regulatory requirements.

Requirements & Qualifications

• 5 years bookkeeping experience, preferably in a technology or service-based company.
• Proficiency in QuickBooks (Desktop).
• Hands-on experience using ConnectWise Manage
• Experience managing monthly recurring billing cycles.
• Strong knowledge of accounting principles and procedures.
• Ability to handle sensitive financial information with confidentiality.
• Excellent communication, organization, and time-management skills.
• Intermediate to advanced Excel skills.
• Experience with cash flow forecasting tools or models is a plus.
• Bonus: Experience in MSP/IT services industry.

Work Environment & Culture

• Fast-paced, entrepreneurial team environment.
• Growth-oriented company with long-term vision and stability.
• Emphasis on innovation, accountability, and integrity.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Performance bonus

Ability to Commute:

• Delray Beach, FL 33444 (Required)

Ability to Relocate:

• Delray Beach, FL 33444: Relocate before starting work (Required)

Work Location: Hybrid remote in Delray Beach, FL 33444

Salary : $70,000 - $80,000