What are the responsibilities and job description for the Administrative Assistant III position at Mindlance?
Company Description
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.
Job Description
Duration: 6 months (Possible Of Extension)
Location: East Hanover, NJ
Duties:
The successful candidate for the Sr. Administrative Assistant role will provide high-level administrative support to a Launch Marketing Team that includes the Head of Marketing and 4 Team Members. The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner. They must also possess excellent communication and organizational skills, a high attention to detail and quality, as well as strong initiative and execution capabilities. Ability to manage multiple assignments with competing priorities in a fast-paced environment. Must be a team player and willing to help out other administrative staff and provide coverage when needed.
Extensive calendar management
Scheduling meetings
Meeting preparation
Purchase order/invoice management
Meeting planning for small and large meetings Domestic and international travel arrangements Complete and review expense reports Various tasks such as operational duties, ordering supplies, and lunches as well as project support as needed
Skills:
Advanced skill level in SAP Portal/Ariba, Concur and other job relevant software Excellent administrative and organizational skills including thorough knowledge of standard office procedures Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up Must be proactive, efficient, customer-focused and able to work under pressure with tight timelines Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues Must be proficient in all secretarial skills, i.e., Microsoft Word, Excel, PowerPoint and Outlook, Internet Explorer Must display a team-oriented approach; excellent interpersonal and written/oral communication skills required Strong attention to detail and quality; project management experience a plus
Education:
3 years of highly successful administrative support experience,
3 preferably in a pharmaceutical, medical or science based environment
Bachelor's Degree or secretarial school certificate preferred
Qualifications
3 years of highly successful administrative support experience,
3 preferably in a pharmaceutical, medical or science based environment
Bachelor's Degree or secretarial school certificate preferred
