What are the responsibilities and job description for the Officer Administrator/ Invoicer position at Mini Melts USA?
Mini Melts is an established leader in cryogenically frozen ice cream. As a company, we are at the forefront of the ice cream industry, growing nationally through dedication, hard work, and motivation. We believe in fostering advancement and growth for our employees and we’re looking for leaders to join our unified team.
About the Role:
We are looking for a detail-oriented and dependable Invoicer to join our Admin team full-time. In this role, you’ll be responsible for preparing, issuing, and managing customer invoices to ensure timely and accurate billing. You’ll work closely with both internal teams and customers to support smooth financial operations, maintain clear communication, and provide excellent service throughout the billing process.
Key Responsibilities:
- Prepare and send accurate invoices to customers in a timely manner.
- Review agreements, purchase orders, and delivery documentation to confirm billing accuracy.
- Collaborate with internal teams to resolve discrepancies or gather missing information.
- Process inventory transfers for ice cream deliveries.
- Maintain and update invoice tracking logs and customer records in Google Sheets.
- Keep customer billing information and databases organized and up to date.
Qualifications:
- Proven experience in invoicing, billing, or accounts receivable
- Strong attention to detail and excellent organizational skills
- Clear and professional written and verbal communication, including customer interactions
- Proficiency in Microsoft Excel, Google Sheets, and accounting/ERP systems (e.g., QuickBooks, NetSuite, SAP)
- Ability to work independently, manage time effectively, and meet deadlines
Job Type: Full-time
Pay: $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Feasterville-Trevose, PA 19053 (Required)
Ability to Relocate:
- Feasterville-Trevose, PA 19053: Relocate before starting work (Required)
Work Location: In person
Salary : $20
