Learning Programs Coordinator

Minneapolis Institute of Art (Mia)

Learning Programs Coordinator

Full-time (37.5 hours weekly), non-exempt, union

Hourly rate: $30.05 - $30.72

Onsite; not eligible for relocation

The Job

The Learning Programs Coordinator plays a crucial role in the Learning department by coordinating programming and working closely with the team. Key responsibilities include administrative support for studio classes, in-gallery lessons, and workshops for PK-12 teachers, students, higher education professionals, and youth groups. Additionally, this role serves as a backup for the Tours & Programs Coordinator and collaborates with other department coordinators to streamline programming processes.

In this role, you will…

1. School Programs Coordination

· Coordinate all aspects of learning/education programs. Assignments could include creating and managing schedules for PK-12 programs during the school year and offerings during the summer for summer schools.

· Create supply lists, ensure that materials are ordered, and prep materials for programs.

· Oversee scheduling for Art Adventure pick up and drop off, sending emails to in-person and online training, including links for online sessions.

· Collaborate with department staff on details and communications.

· Serve as day-of coordinator at programs and assist with studio and in-gallery program setup.

· Order materials and refreshments for educator events.

2. Administrative Support

· Create and manage email lists of administrative leads, curriculum coordinators and teachers by district and grade level, as well as lists of university/college instructors by disciplines.

· Request translation services for program and learning resources.

· Process contracts, bus reimbursements, and payments.

· Make copies of program materials.

· Create invitations for educator events and manage registrations.

· Set up interview schedules for casual/program-specific hiring.

· Support recruitment and training of volunteers.

· Make website updates for the Learning and Volunteers teams.

· Track Learning programs statistics. Support the Volunteers team with administrative tasks.

3. Tour Programs Support & Process Management

· Support the coordination of scheduled guided tours, related programs, and guide assignments as needed.

· Collaborates with department coordinators to streamline program processes.

· Assists the Visitor Experience team with school tour greeters on high traffic days.

4. Perform other related duties and responsibilities as required or assigned.

To be successful in this role, you have…

· Excellent communication and customer service skills; are methodical, detail-oriented, and well-organized

· Ability to provide administrative support utilizing high-functioning multi-tasking capabilities

· Work initiative, problem solving, accuracy, follow-up and follow-through

· Excellent organizational and time management skills

· Ability to work independently or as part of a team

Requirements:

Required:

· Bachelor's degree required, preferably in visual arts-related field or equivalent experience

· Minimum of one year experience with program coordination

· Experience supporting a team

· Experience utilizing multiple types of office and scheduling software - Google Office Suite, Microsoft Office Suite, Project Management software (Asana), Scheduling software, CRM software (Salesforce)

Preferred:

· Two to three years of related experience, especially with schools and volunteers

· Experience with volunteers, volunteer service, and/or visitor services

· Knowledge of some art history is helpful

· Experience with scheduling and volunteer software desired

Other requirements:

• Work onsite at Mia (No remote)
• Occasionally required to lift and carry objects up to 25 lbs. as part of program setup and breakdown
• Stamina to stand for extended periods during events and handle physically demanding tasks
• Flexibility to work irregular hours (approximately twice per month), including evenings and weekends, as required by program schedules

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

Mia Benefits and Perks

Mia offers comprehensive health benefits, including medical, dental, paid life insurance, short-term and long-term disability, and vision coverage. We have a wellness and employee assistance program to support your overall wellbeing.

We provide financial peace of mind with a variety of options, including a Flexible Spending Account (FSA) for health expenses and a Dependent Care Account (DCA) for dependent care expenses. Our 403(b) Retirement Savings Plan includes a percentage of salary contribution from Mia after two years of employment (and minimum hours and age eligibility requirements are met).

In addition to paid vacation, personal, sick days, enjoy a balanced work-life with a 37.5-hour work week and 11 paid holidays.

Join Mia and enjoy a workplace that values your health, financial security, and personal development, all while contributing to a vibrant cultural institution.

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit.

Posting Deadline

No set expiration date. Job postings typically stay posted until candidates are selected for phone interviews.

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

Mia is recognized by the Age-Friendly Institute’s Certified Age Friendly Employer (CAFE) program that identifies organizations committed to being the best places to work for employees aged 50 .

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $30.05 - $30.72 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Evenings as needed
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $30 - $31