Asset Management Administrative Support

Role Summary

• Seasonal hiring: reference checks, set up interviews, coordinate with HR and hiring managers for all proper paperwork
• Distribute mail (general support of building.)
• Coordinate Director(s) calendar
• Participates in a variety of administrative tasks, i.e., budget preparation, monitor expenditures, order supplies, process requisitions, process payroll, accounts payable, etc.
• Performs detailed research, collect and compile data for administrative and annual reports, agreements, contracts, other documents, and a variety of informational materials.
• Coordinate with AM staff for any board information.
• Coordinate Report of Officers for Divisional Administrator
• Coordinate Monthly newsletter for Divisional Administrator
• Enter Board information in a timely manner for Dept/Divisional Review (agenda.net)
• Prepare bids/resolutions
• Track AM data as requested by Director.
• Assist in new employee onboarding and hiring announcements.
• Knowledges of a variety of software
• Work closely with and assist ES divisional Administrator.
• Coordinate and track required training for team per Director’s instruction.
• Process registrations and payments
• Assists with Dept wide events
• Coordinate action items from dept meeting
• Recognition/Award program Coordination
• Coordinate with procurement with all contracts/RFP
• Contract preparation
  • Updating Spec
  • Updating Bid Sheets
  • Monitoring current balances & Expiration date
• Online Purchases
• Emergency contact updates- twice a year
• Work order system-check work orders, daily, great backup- 5 hours week
• Copy machine/Plotter
• Other roles as assigned

Required Skills & Abilities

• Work efficiently in a fast-paced team environment with frequent customer service interruptions.
• Organize work, manage time and establish priorities in a fast-paced and professional work environment.
• Develop and maintain effective and productive working relationship with a wide variety of individuals including MPRB staff of all levels, and the general public.
• Display excellent face to face, email and telephone etiquette.
• Communicate effectively in a professional and tactful manner whether listening, speaking or writing, in terms understandable to MPRB staff, and the general public.
• Effectively analyze and make good decisions.
• Multi-task and meet simultaneous deadline.
• Draft routine correspondence and other written communications using correct grammar, spelling and punctuation.
• Follow through on detailed written and/or verbal instructions in a timely manner.
• Provide both oral and written communication that is easily understood and direct in its content.
• Approach situation analysis and problem solving through the lens of racial equity.
• Thoroughly evaluate program alternatives and make recommendations for improvements.
• Understand and follow work rules, policies and procedures.
• Listen effectively to understand thoroughly the intended message.
• Negotiate effective and appropriate solutions to difficult conflicts.
• Negotiate and meet deadlines and prioritize issues, identifying which issues
• require immediate attention and taking effective and appropriate action based on that determination.
• Solve problems and effectively handle work related issues; maintain confidentiality in work-related matters.
• Exhibit an appreciation and respect for a diverse environment, inclusive of many social, economic, cultural and ethnic backgrounds.
• Work in a cooperative and professional manner, demonstrate a positive, courteous, helpful, and business-like attitude, demonstrate commitment to the organization

Minimum Qualifications

• Associates Degree or Business Certificate from an accredited college with courses in business administration, office technology, or related field.
  Administrative support experience: three (3) years. (Public sector experience preferred)
• Combination of education and experience may be considered

Background Investigation

Must complete and pass a criminal background check.

Compensation

$20-26 per hour.

You are eligible to receive sick and safe time per the Minneapolis City Ordinance and Minnesota Earned Sick and Safe Time and will earn one (1) hour of sick and safe leave for every thirty (30) hours worked. This position is not eligible for other benefits.

Hours

24-32 per week., M-F 730-4

To Apply

Submit your cover letter and resume to Abby Schrader at aschrader@minneapolisparks.org.

Application Deadline

Open until filled.

Job Contact

Abby Schrader
2117 W River Road
Minneapolis, MN
aschrader@minneapolisparks.org.

The MPRB is an Equal Opportunity Employer and a tobacco-free workplace and park system.