What are the responsibilities and job description for the FAS Administrative & Technical Support - Office & Administrative Specialist Intermediate position at Minnesota Careers?

Job Details

Working Title : Financial & Administrative Services Administrative & Technical Support

Job Class : Office and Administrative Specialist, Intermediate

Agency : Public Safety Department

This vacancy was previously posted 10 / 11 / 2024 - 10 / 17 / 2024. If you already applied, you do not need to reapply.

Job ID : 80578
Location : St. Paul
Telework Eligible : No
Full / Part Time : Full-Time
Regular / Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 01 / 22 / 2025
Closing Date : 01 / 28 / 2025
Hiring Agency / Seniority Unit : Public Safety Dept / Public Safety-AFSCME
Division / Unit : Fiscal and Adm. Srv. / FAS Administrative Services
Work Shift / Work Hours : Day Shift / 7 : 30 am - 4 : 00 pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range : $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
Classified Status : Classified
Bargaining Unit / Union : 206 - Clerical / AFSCME
Work Area : 445 Minnesota Street, Saint Paul, MN
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The purpose of this position is to provide administrative office support to the FAS division. This includes providing division level technical support and coordinating and / or conducting one on one training for FAS employees; serving as project leader in the analysis, design, development, and implementation of applications in the Microsoft Office Suite, FAS web content, and provide basic frontline support of the office's computers, printers, and scanners. The position also assists with basic administration of the agency ID card system and the agency wide Gift Acceptance Program. This position is responsible for preparation of the detail for MNIT billings, and various accounts payable work as assigned. This position acts as the division's frontline technical liaison with the MNIT team for FAS technical problems, questions, or concerns and is also the primary back up to the DPS main receptionist as needed.

Qualifications

Minimum Qualifications

Write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction.

Present clear and concise explanations of governing rules and regulations in a manner that is understandable.

Interpret and explain program information to customers, clients, and coworkers, such as policy, procedures, eligibility requirements, application details, and payment methods.

Ability to answer questions politely via phone, email, and other written or electronic correspondence.

Standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.

Typing / Keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.

Respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence.

Respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

Preferred Qualifications

Experience working in the state's financial management system (SWIFT).

Experience working with MN.IT processes and procedures for submitting heat tickets.

Ability to answer or problem solve minor computer or MS Office application questions.

Experience and ability to determine technical equipment needs.

Physical Requirements

Very Light : Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain stationary position for long periods of time while carrying out job duties.

Additional Requirements

This position requires successful completion of the following :

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components :

Criminal History

Reference Check

Fingerprinting (MNJIS)

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to .

Contact

If you have questions about this position, contact Marcia Reding at marcia.reding@state.mn.us or 651-201-7296 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Marcia Reding at marcia.reding@state.mn.us .

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal : Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work

Connection with their coworkers and communities

Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include :

Paid vacation and sick leave

12 paid holidays each year

Low-cost medical, dental, vision, and prescription drug plans

Fertility care, including IVF

Diabetes care

Dental and orthodontic care for adults and children

6 weeks paid leave for parents of newborn or newly adopted children

Pension plan that provides income when you retire (after working at least three years)

Employer paid life insurance to provide support for your family in the event of death

Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury

Tax-free expense accounts for health, dental, and dependent care

Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals :

Training, classes, and professional development

Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work / life support :

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance

Common sources of stress can be addressed through the EAP : mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues

Daily Living / Convenience Services : Chore services, home repair, trip planning, child / elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union / collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

We provide reasonable accommodations to all qualified applicants with disabilities throughout the application and interview process.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at angela.geraghty@state.mn.us or call 651-201-7136 .

Salary : $42,699 - $56,626

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