What are the responsibilities and job description for the Executive Director position at Minnesota Council of Nonprofits?

ORGANIZATION OVERVIEW

Powderhorn Park Neighborhood Association (PPNA) is a small-but-mighty community centered 501(c)(3) nonprofit that seeks to advance community wellbeing in a variety of ways. Over 44 years, its various programs, events, and services continue to enliven the South Minneapolis community. PPNA’s missional priorities aim to embrace diverse community voices, foster connections, and help build a healthy community by supporting advocacy efforts that call for adequate resources and inclusive policies across a range of opportunities. The association maintains partnerships with dozens of community-centered organizations, which helps further the reach and impact of its work.

A core pillar of work for PPNA involves producing mid-to-large-scale art-centered gatherings. In 2025, the association will bring together an estimated 25,000 folks to its beloved and awarded community events. These include the 27th Annual Rev. Dr. Martin Luther King (MLK), Jr. Celebration, 34th Annual Powderhorn Art Fair, and the 13th Annual Powderhorn Porchfest music festival. From a program standpoint, the association is committed to providing direct cash assistance to cost-burdened renters in Minneapolis through its Renter Support Fund (RSF), which will move into its seventh year of service in 2025.

Additionally, the association is actively engaged in supporting half-a-dozen coalitions and cross-organization collaborations. Currently, a core partner initiative for PPNA is One South – A Project of Southside United Neighborhoods, which involves seven other neighborhood organizations who are working to determine if there are one or more alternative organizational structure that can increase the collective efficiency, effectiveness, and sustainability of neighborhood organizations in South Minneapolis.

Lastly, PPNA began providing managerial and leadership oversight to the Corcoran Neighborhood Organization in 2024. This extends personnel and administrative support to this organization, which is overseen solely by the Executive Director of PPNA. In 2025, the budgets for PPNA and CNO are $595.2k and $431.8k respectively.

ROLE SUMMARY

The Executive Director (ED) for PPNA is the senior staff leader for the association with broad responsibilities for its day-to-day operational needs, which contributes to the fulfillment of its mission. This includes providing clear and consistent support to staff members and contract partners, directing the fulfillment of grant and contract obligations, completing a range of administrative tasks that include bookkeeping, reporting compliance, and responding in a timely manner to inquiries from current and prospective stakeholders.

In addition to supporting the day-to-day needs of the association, the ED is responsible for proposing an annual strategic roadmap and corresponding budget to the Board of Directors (BOD). The creation of both documents is informed by input from staff, contract partners, board members, and community member insights collected during the prior annual year through various engagement strategies, which include meetings, surveys, one-on-one conversations, etc. The adoption of the strategic roadmap and budget by the BOD is used to guide staff and contractor workplan priorities throughout the year.

Considering the diversity of day-to-day and strategic responsibilities by the ED, viable candidates for this leadership opportunity will be capable of delegating and directly executing a wide range of activities. Additionally, since the ED is expected to establish, maintain, and grow dozens of partnerships and engage with hundreds of stakeholders annually, candidates should be comfortable and effective with all forms of communication. They should also have relevant experience serving and partnering with folks from a range of socio-economic backgrounds, various identities; that include cultural and gender, and those with varying disabilities and abilities.

CORE ACCOUNTABILITIES

The following are core responsibilities within the role’s eight primary areas of work :

Personnel & Contractor Leadership

Proactively meet with staff and contractors on a regular, and a as needed basis to align around priorities
Provide examples, or demonstrate as needed, an approach to specific work tasks for staff and contractors
Ensure that staff and contractor work plans and priorities support attainment of annual strategic roadmap
Establish formal feedback cadence with staff and contractors that summarizes strengths and opportunities
Seek to understand work accommodation requests and determine if an accommodation can be supported
Oversee annual review process for full-and part-time staff that includes a self-assessment component.

Financial & Fundraising Management

Prepare or partner with accounting support to ensure bi-monthly financial reports are available

Use QuickBooks, or other financial management software, to record transactions, and monitor budget

Monitor financial performance to budget, and construct recovery plans and review with BOD as necessary

Develop and execute against contributed and earned income strategies that help attain income goals

Identify and complete applications for competitive grant opportunities that align with organization work

Partner with appropriate staff and contractors to support individual giving and sponsorship campaigns

Event Planning & Execution

Construct event budgets with specific line-item income and expense targets for the budget year

Establish themes and key event objectives with input from staff, board, contractors, and other partners

Partner with Event Manager to set dates for core event deliverables and participate in dedicated meetings

Ensure formal contracts are on file with the various contractors who support the execution of each event

Oversee invoicing process for collaborators, sponsors, and donors via the association’s website platform

Lead the overall onsite execution of each event, which includes being available from set-up to tear down

Program & Initiative Development

Establish evaluation criteria for events, programs, collaborations, and initiatives

Guide and partner with appropriate staff and contractors in obtaining metrics to evaluate work priorities

Utilize insight from evaluations to inform and guide decisions regarding ability to maintain or sunset efforts

Develop program materials, including framework and strategy documents, that guide objectives and goals

Construct and share point-of-view on the various resources needed to support programs and key initiatives

Proactively support key initiatives by co-creating agendas, meeting facilitation, and supporting deliverables

Partner & Resident Collaborations

Establish guidance for how association determines what partnerships to establish, maintain, and grow

Partner with staff and board to establish, maintain, and grow partnerships and (or) resident collaborations

Manage schedule to allow for the consistent engagement with priority partnerships and collaborations

Leverage association communication tools to ensure residents have a means to contact the association

Maintain understanding of staff and board capacity to engage with current and prospective partnerships

Obtain BOD consultation and approval when current or prospective partners seek organization support

Marketing & Communications

Direct quarterly communication priorities in partnership with Communication Manager and other staff

Provide oversight of updates in newsletter, blog, magazine, etc. to ensure appropriate organizational tone

Partner with Communication Manager to allocate marketing budget in effective manner to achieve goals

Occasionally write leadership remarks that help promote priorities or acknowledge current or past events

Guide outline and contribute content to association’s annual report and partner with staff on creation

Ensure quantitative and qualitative metrics are used to understand efficacy of communications channels

Process & Systems Oversight

Establish guidance for staff and contractors for how to label and make accessible shared documents

Oversee development of Standard Operating Procedures (SOP) for priority tasks within each staff role

Lead troubleshooting efforts in connection to organizational suppliers and services, ex : IT, internet, phone

Ensure staff and contractors complete timesheets monthly to help understand how time is being allocated

Maintain and lead all staff meeting to help provide visibility and alignment of shared priorities among staff

Support development of contractor agreements, and memoranda of understanding, for partnerships

Board & Volunteer Management

Send calendar invitations for all Board Executive Committee and General Board Meetings

Propose BOD meeting agenda and review with Executive Committee, and incorporate edits

Strive to compile and distribute board meeting materials at least four business days in advance

Partner with Executive Committee to facilitate the annual review process for your role as ED

Partner with Event Manager and others to promote volunteer opportunities and secure volunteers

Ensure onboarding and training is offered to the various volunteers needed to support key events

DESIRED QUALIFICATIONS & SKILLS

The following provides a summary of the preferred experience and skills sought for this position.

Qualifications

Minimum 5 years of experience managing at least two direct reports, not including interns

Minimum 5 years supporting nonprofit fundraising activities or facilitating sales within a for-profit

Minimum 5 years supporting and (or) coordinating mid-to large-scale events and meetings

Minimum 3 years of experience contributing to the creation of organizational financial reports

Minimum 3 years of experience writing competitive grants that led to multiple grant awards

Minimum 3 years of experience for writing communications for an organization or department

Minimum 3 years partnering with people of diverse backgrounds, lifestyle, and socio-economic standing

Skills & Assets

An Associates or higher degree

Core belief in and practice of the principles of equity, diversity, and inclusion

Self-motivated, collaborative, organized, able to manage multiple priorities

Ability to set strategic direction and execute such strategy effectively in partnership with others

Ability to provide clear, relevant, and concise information to varying organization stakeholders

Proficient interpersonal and communication skills with people with various backgrounds and roles.

Ability to think strategically, creatively, and proactively on how to address opportunities and challenge

Proficient and self-directed at managing work plans, priorities, and resources to advance accountabilities

Comfortable utilizing database systems that maintain stakeholder information that support reporting

COMPENSATION & BENEFITS

This is a regular full-time employee opportunity to fulfill 40 hours per week within a flex schedule. It includes access to medical and dental benefits; with eligibility to participate in a Simple IRA program.

Salary Range : $85,000 - $95,000 [Please note that the association will utilize each candidate’s current experience and skills as a core factor in setting a salary offer.]

HOW TO APPLY

Please email the following materials to careers@ppna.org

1) Current resume

2) Original letter of interest / cover letter that specifically addresses the following question, “Why are you interested and qualified to assume an Executive Director role that requires a balance between strategic oversight, and hands-on execution that supports the eight core areas of responsibilities outlined in this job description?” [Please note that your letter of interest should not exceed 350 words.]

Priority review and consideration will be given to candidates who submit all requested materials by Friday, February 28th, 2025.

This position will remain open until filled.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Powderhorn Park Neighborhood Association (PPNA) is committed to advancing equity and diversity in all that we do. PPNA does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital or familial status, sexual orientation, gender identity, veteran status or any other basis prohibited by local, state, or federal law. We encourage people of all backgrounds to apply, including people of color, women, LGBTQ individuals, people with disabilities, veterans, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to : racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.

Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below.

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Salary : $85,000 - $95,000

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