What are the responsibilities and job description for the Admin Assistant-Office & Admin Specialist Sr position at Minnesota Department of Education?
Working Title: Administrative Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Education Department
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides comprehensive administrative and technical support to the Office of Teaching & Learning, with a focus on assisting the Directors and staff of the Literacy Unit and Early Education Division. The role ensures compliance with division and unit policies, procedures, and guidelines, enabling staff to carry out their responsibilities efficiently and effectively. Key responsibilities include offering operational support, project planning, communication, and implementation; creating and maintaining systems for managing division records, contracts, grants, budgets, and data; delivering consistent, high-quality assistance to both internal and external stakeholders; coordinating logistics for large meetings; and performing additional tasks as needed.
Minimum Qualifications
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Tammy Funk at tammy.funk@state.mn.us or 651-582-8502.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tammy Funk at tammy.funk@state.mn.us.
About Education Department
The Minnesota Department of Education’s mission is ensuring every child receives a quality education, no matter their race or zip code. Following our guiding principles of collaboration, leadership and equity we focus on leadership, support and partnership to school districts, charter schools, libraries and other stakeholders.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office and Administrative Specialist, Senior
Agency: Education Department
- Job ID: 85156
- Location: Minneapolis
- Telework Eligible: Yes *Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Bid Open Date: 03/31/2025
- Bid Close Date: 04/07/2025
- Date Posted: 03/31/2025
- Closing Date: 04/10/2025
- Hiring Agency/Seniority Unit: Education Department / MDE-Inc MAEF/MBOT-AFSCME
- Division/Unit: Education-St Paul / Literacy Team
- Work Shift/Work Hours: Not Applicable Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: (Required for AFSCME)
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides comprehensive administrative and technical support to the Office of Teaching & Learning, with a focus on assisting the Directors and staff of the Literacy Unit and Early Education Division. The role ensures compliance with division and unit policies, procedures, and guidelines, enabling staff to carry out their responsibilities efficiently and effectively. Key responsibilities include offering operational support, project planning, communication, and implementation; creating and maintaining systems for managing division records, contracts, grants, budgets, and data; delivering consistent, high-quality assistance to both internal and external stakeholders; coordinating logistics for large meetings; and performing additional tasks as needed.
Minimum Qualifications
- Ability to use customer service skills on the phone, in person, and online to provide effective general and specialized office support; including excellent written and verbal communications skills and abilities;
- Knowledge of and skill in the use of Microsoft Suite (Word, Excel, Outlook, SharePoint, and MS Teams)
- Skill in data entry sufficient to receive and review source documents, perform data entry, compare documents to database information, and edit, code, and correct documents, search and retrieve data from data systems, create data documents and forms, design templates, perform data queries, grant database/data systems entry and reporting access and capabilities; and
- Skill in word processing sufficient to provide a team of professional staff with high-quality word-processing needs including preparing memos, reports, newsletters, invoices, financial statements, labels and other documents with minimal error.
- Two (2) years of paraprofessional, clerical or technical experience.
- Web accessibility experience.
- Administrative/Executive support experience
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
- SEMA4 Records Check (applies to current and former state employees only)
- Employment Reference Check
- Conflict of Interest Review
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Tammy Funk at tammy.funk@state.mn.us or 651-582-8502.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tammy Funk at tammy.funk@state.mn.us.
About Education Department
The Minnesota Department of Education’s mission is ensuring every child receives a quality education, no matter their race or zip code. Following our guiding principles of collaboration, leadership and equity we focus on leadership, support and partnership to school districts, charter schools, libraries and other stakeholders.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $45,727 - $61,909
