Workforce Development Budget Analyst - State Program Administrator Principal

Working Title: Workforce Development Budget Analyst

Job Class: State Program Administrator Principal

Agency: Department of Employment and Economic Development

• Job ID: 83866
• Location: Various
• Telework Eligible: Yes, may be eligible to telework up to four (4) days per week.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 02/18/2025.
• Date Posted: 02/12/2025
• Closing Date: 02/25/2025
• Hiring Agency/Seniority Unit: Department of Employment & Economic Development / MAPE
• Division/Unit: Workforce Development
• Work Shift/Work Hours: Day Shift, 8:00 AM - 4:30 PM.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $31.92 - $47.05 / hourly; $66,648 - $98,240 / annually
• Job Class Option: Career One Stop
• Classified Status: Classified
• Bargaining Unit/Union: 214 - Minnesota Association of Professional Employees
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will be based at one of the following DEED offices: Brainerd, Duluth, Hibbing, Monticello, Marshall, Mankato, Rochester, St. Cloud, St. Paul, Thief River Falls, or Winona. Before hire, the location will be determined based on the incumbent’s preference and work location availability .

This position serves as the financial coordinator and lead accounting officer for teams within the Workforce Development Division, including CareerOneStop (COS), the Office of New Americans (ONA), Workforce Strategies and Innovation (WSI), and CareerForce Division (CFD). You will provide strategic financial guidance, budget monitoring, accounting support, and analytical support to directors and managers, ensuring effective financial management and compliance with state and federal regulations.

Duties:

• Lead accounting functions such as monitoring and reconciling budgetary expenditures and encumbrances, creating requisitions, and ensuring accuracy in Statewide Integrated Financial Tools (SWIFT).
• Oversee procurement processes, including ordering operational supplies and client support services, validating purchasing card logs, and coordinating with state vendors.
• Maintain financial oversight by auditing and tracking asset inventories, updating budget tracking spreadsheets, and ensuring adherence to procurement policies and contract requirements.
• Provide financial data and supplemental reporting to ensure compliance with federal grant standards.
• Collaborate with Administrative and Financial Services (AFS) staff and other stakeholders to improve financial processes and operational efficiencies.
• Support program teams by enhancing financial transparency, optimizing budget management, and implementing innovative financial solutions to improve service delivery and cost efficiency.
  
  

This position enables CareerOneStop, the Office of New Americans, Workforce Strategies and Innovation, and CareerForce Division to strengthen work management systems, improve reporting accuracy, and enhance operational efficiency. Your role will help drive financial sustainability, ensure compliance, and support innovative business process improvements that maximize resources and streamline program communication.

This position is telework eligible and is occasionally required to be on-site at the office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position

Three (3) years of experience in financial coordination, accounting, grant management, or budget administration.

• Associate’s degree in accounting, finance, business administration, public administration, or other closely related field as determined by the agency may substitute six (6) months of experience; bachelor’s degree substitutes for one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience.
  
  

Applicants that meet the above minimum qualification will be further evaluated on the following:

• Knowledge of state and federal financial regulations, including procurement statutes, the Code of Federal Regulations, and state contracting guidelines.
• Experience using financial and reporting systems such as SWIFT, EIOR (Procure It), or similar tools for budgeting, reconciliation, and compliance.
• Ability to analyze and interpret financial data, identify trends, and develop solutions for complex accounting systems.
• Communication skills to draft reports, procedures, and policies, as well as present financial information in a clear and accessible way to diverse audiences.
• Experience building relationships and collaborating with colleagues, community partners, or other stakeholders to support financial and program goals.
• Experience working with spreadsheets, database management tools, or other systems to collect, track, and report financial data.
  
  

Preferred Qualifications

• Experience working with state or federal financial systems, such as SWIFT or other enterprise resource planning (ERP) systems, and knowledge of state and federal procurement processes, including experience interpreting and applying relevant policies, regulations, and statutes.
• Experience analyzing financial data, identifying trends, and providing strategic recommendations to support decision-making.
• Communication skills, including the ability to explain financial information to diverse stakeholders with varying levels of financial knowledge.
• Experience managing multiple priorities, adapting to changing requirements, and collaborating with teams to improve financial processes.
• Ability to use SharePoint to organize and share important information with leadership and team members.
• Experience participating in workforce programs, social programs, homelessness, the criminal justice system, or other state-funded programs.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
  
  

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

• Criminal Background Check
• Employment Records Check (current and former State employees only)
• Employment Reference Check
• Conflict of Interest Review
• Driver’s License and Records Check
  
  

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Connect 700 Program

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us.

Veterans

To be considered with Veteran's Status, you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to talent.acquisition.deed@state.mn.us by the closing date.

Recently Separated Veterans (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview.

Certain Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis.

See the above links for criteria and eligibility.

Current State Employees

• Please apply via Self Service.
• If eligible for bidding or expression of interest: This vacancy will be open for bids/expression of interest and all qualified applicants simultaneously. Current employees of DEED who are currently in the same classification, who are eligible, and apply within the seven (7) day period will be considered prior to filling the position by other means.
  
  

Contact

If you have questions about this position, contact Amina Hindi at amina.hindi@state.mn.us or 651-355-0415.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  
  

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.