Chief Administrative Officer and Recovery Director - Human Services Manager 4

Working Title: Chief Administrative Officer and Recovery Director

Job Class: Human Services Manager 4

Agency: Human Services Dept

• Job ID: 83925
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/06/2025
• Closing Date: 02/27/2025
• Hiring Agency/Seniority Unit: Human Services Dept / DHS Manager
• Division/Unit: DHS-Central Office / BHDH Admin II
• Work Shift/Work Hours: Day Shift / 8:00am to 4:30pm
• Days of Work: Monday - Friday
• Travel Required: Yes, (5%, Periodic in-person events in St. Paul and various other locations across Minnesota (e.g., conferences). Possible occasional national travel.)
• Salary Range: $50.25 - $71.95 / hourly; $104,922 - $150,231 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 220 - Manager/Unrep
• FLSA Status: Exempt - Executive
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

• Telework (Within Minnesota or Neighboring States) and Flexible Hours Options Are Available.
• Flexible hours will have some constraints since this is a leadership position that interfaces with many other staff and supervises a growing team, and needs to be available when colleagues are working. Largely the expectation would be that this person would manage their own time, consistent with those requirements and with getting the work done.
  
  

This position serves as the Homelessness, Housing, and Support Services Administration’s (HHSSA) Chief Administrative Officer and Recovery Director. This position oversees and is responsible for the overall management of central activities and functions for the administration, including biennial and operational budgeting, operations, and centrally based initiatives. This position provides leadership in the administration and in department-wide forums, representing HHSSA and its Assistant Commissioner.

Domains of responsibility include:

• Directing Operational Management: On behalf of the Assistant Commissioner, direct operations, monitor and evaluate the financial and administrative health and effectiveness of its business systems, and oversee the management and use of the administration’s financial and human resources. Ensure that the administration is managed and operates within limits set by federal and state laws, budget constraints and Department of Human Services (DHS) directives. Oversee administration involvement in approximately 25 department-wide groups that work on various operational management activities.
• Directing Contractual Management: Provide contractual oversight of executive level business; in conjunction with the Assistant Commissioner, strategically plan for and protect the contract financial integrity of administration business operations and make data-based resource decisions. Advise the Assistant Commissioner and administration leadership on contract/grant status and needed interventions to keep its accounts solvent and processes functioning smoothly.
• Provide oversight for cross-divisional and cross-administration initiatives and special projects. Work as a member of the administration leadership team to address and facilitate the resolution of issues, manage and lead policy and program-related initiatives that cross division, administration, and agency boundaries. Work with senior managers in strategic planning and ongoing strategic management. Work closely with managers and staff, including performance measurement and evaluation managers, to ensure that the administration makes data-based policy decisions and focuses on results.
  
  

As the administration and the department move toward an integrated organizational structure, more projects and ongoing initiatives require the involvement and resources of multiple divisions. Human and financial resources are allocated from divisions to staff such initiatives. State or federal funds may also be leveraged to fund new initiatives. The Operations and Central Functions unit has been designated to oversee such new initiatives and special projects.

This position requires a systemic understanding of the connections and interactions between the above domains of responsibility and a systemic approach to the work so that good outcomes in one domain can be leveraged to affect better outcomes in other domains.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Three (3) years of managerial experience managing programs and budgets, including strategic planning, and directing the work of staff for a government or non-profit human services organization.

Experience must include the following:

• Advanced knowledge of state and federal health, finance, and service delivery systems, including understanding the role of Medicaid and state-funded human services programs.
• Understanding of the legislative process related to human services policies and budgets.
• Expertise as a manager a large business’ operations and budgets to include finance, accounting, budgeting, and cost control procedures.
• Contracting and grant management knowledge/skills and familiarity with policies and requirements.
  
  

Preferred Qualifications

• Variety of experiences working effectively with others from different backgrounds and cultures.
• Practical knowledge of HHSSA and DHS programs and policies integration at the county, state, and federal levels.
• Facilitator for group discussion to provide guidance, give technical assistance, and make recommendations to internal and external stakeholders.
• Strong human relations and communication skills; communicate clearly and professionally both verbally and in writing; respond flexibly to requests and concerns.
• Project management and process improvement skills.
• Knowledge of the state systems, processes, and procedures related to grant management.
• Technical background in contracts or grants management.
  
  

Additional Requirements

• Minnesota Department of Human Services(DHS) criminal background check will be conducted on all finalists for this position. Finalists must pass the DHS background check.
• Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It also includes contact with the applicant's former employer(s).
  
  

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Eric Grumdahl at eric.grumdahl@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID# 83925, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Dennis Stevenson at dennis.b.stevenson@state.mn.us.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DEPARTMENT OF HUMAN SERVICES_ADA@state.mn.us for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  
  

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.