Data Request Specialist - Human Services Program Representative 1

Working Title: Data Request Specialist

Job Class: Human Services Program Representative 1

Agency: Human Services Dept

• Job ID: 85431
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 04/08/2025
• Closing Date: 04/21/2025
• Hiring Agency/Seniority Unit: Human Services Dept / MAPE DHS Central Office
• Division/Unit: DHS - Central Office / Compliance Policy & Records Management
• Work Shift/Work Hours: Day Shift, 7:30am - 4:00pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $28.82 - $42.31 / hourly; $60,176 - $88,343 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

• Telework (Within Minnesota or neighboring states) and flexible hours options are available.***
  
  

The Data Request Specialist will work enterprise-wide to protect and release data under the Minnesota Government Data Practices Act (MGDPA). The position will receive requests, verify request for information, ensure proper policies, procedures, and statutes are followed for classification of data, redacting and releasing information when appropriate. The Data Request Specialist knows the locations, formats, and sensitivity of records requested from the Department of Human Services (DHS). The Data Request Specialist will consult and work with the records management team, DHS divisions and county, tribal partners to ensure compliance with data practices policies and practices.

Responsibilities include but may not be limited to:

• Responds to enterprise-wide DHS data requests to ensure that data are supplied in an accurate, complete, and timely manner, ensuring transparency to the public and adequately protecting all data that are not public.
• Coordinate data requests for all enterprise-wide DHS data to ensure data are supplied in an accurate, complete, and timely manner, ensuring transparency to the public and adequately protecting all data that are not public.
• Collecting information to determine and document costs and invoices associated with each data request.
• Maintaining accurate databases and records regarding the release of information and data based on policy and regulations.
• Interacting and consulting with the public, and business/program areas which create or maintain records.
  
  

Minimum Qualifications

• To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**
  
  

Two (2) years of experience in records management, information classification, or releasing information. Experience must demonstrate:

• Ability to identify and analyze data requests and practices issues and respond in accordance with data practices laws.
• Knowledge of complex legal and policy issues in the field of data practices and release of information.
  
  

**A Bachelor’s degree in a records management, information management, paralegal or a related field may substitute for one (1) year of experience**

Preferred Qualifications

• Knowledge and experience in the Minnesota Government Data Practices Act (MGDPA).
• Knowledge and experience in HIPAA.
• Significant knowledge and experience of human services data, programs policies, and systems.
• Knowledge of DHS operations.
• Variety of experiences working effectively with others from different backgrounds and cultures.
  
  

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Anita Moonen at anita.moonen@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alexander Duren at alexander.duren@state.mn.us.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  
  

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.