What are the responsibilities and job description for the Office & Admin Specialist Intermediate-Health Unit Coordinator (HUC) position at Minnesota Department of Veterans Affairs (MDVA)?
Working Title: Health Unit Coordinator (HUC)
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota Department of Veterans Affairs
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Veterans Home - Minneapolis is looking for a full-time Office and Administrative Specialist Intermediate (OASI) - Health Unit Coordinator. This position will be responsible for the maintenance of the medical records on the nursing units; providing support to departments within the facility relative to the management of resident health information; maintaining systems that support resident care; scheduling interventions; entering information into the Electronic Health Record; and performing other duties as assigned.
Responsibilities include, but are not limited to the following:
Assist with accurate and timely processing of provider orders; file and scan clinical documents; and maintain residents' medical records and charts so that information is organized and accessible.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
This position requires successful completion of the following:
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Cindy Juliar at cindy.juliar@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Cindy Juliar at cindy.juliar@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota Department of Veterans Affairs
- Job ID: 84775
- Location: Minneapolis
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 03/12/2025
- Closing Date: 03/21/2025
- Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home - Mpls - AFSCME
- Division/Unit: Minneapolis Veterans Home / Mpls 21 Nurse Staff B
- Work Shift/Work Hours: Day Shift, 8:00 am - 4:30 pm with every third weekend obligation
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Scheduling
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Veterans Home - Minneapolis is looking for a full-time Office and Administrative Specialist Intermediate (OASI) - Health Unit Coordinator. This position will be responsible for the maintenance of the medical records on the nursing units; providing support to departments within the facility relative to the management of resident health information; maintaining systems that support resident care; scheduling interventions; entering information into the Electronic Health Record; and performing other duties as assigned.
Responsibilities include, but are not limited to the following:
Assist with accurate and timely processing of provider orders; file and scan clinical documents; and maintain residents' medical records and charts so that information is organized and accessible.
- Perform various clerical functions so that unit efficiency is maximized.
- Maintain resident appointment database for resident appointments requiring transportation outside of Minnesota Veterans Home-Minneapolis.
- Follow protocols and checklists related to resident care in the electronic health records.
- Maintain resident information according to Data Privacy Laws so that resident privacy is maintained.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
- Knowledge of medical terminology sufficient to understand and accurately enter doctor’s orders, and develop and maintain a variety of medical records, files and forms.
- Skill in transcription sufficient to enter orders into the electronic health record.
- Effective communication skills sufficient to prepare written materials, read, explain and interpret a variety of materials, and follow instructions.
- Customer service skills (in person and on the phone) sufficient to provide effective office support to staff, establish and maintain effective working relationships, and use proper telephone etiquette that demonstrates professionalism and courtesy.
- Data entry skills sufficient to accurately enter doctor’s orders and resident care information.
- Typing/keyboarding, word processing, and database management skills sufficient to compose correspondence, maintain records, files, reports and summaries, create and maintain spreadsheets, and enter and maintain accurate data.
- Experience working at a long-term care facility.
- Experience entering doctor's orders into an electronic health record system.
- Work experience utilizing an electronic health record.
This position requires successful completion of the following:
- Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).
- A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.
- A Minnesota Department of Human Services (DHS) background check will be conducted on finalists for this position. Finalists must pass the DHS background check.
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Cindy Juliar at cindy.juliar@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Cindy Juliar at cindy.juliar@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $42,699 - $56,626
