What are the responsibilities and job description for the Administrative Executive Assistant position at Minnesota Historical Society?
Job Description
Job Description
JOB TITLE : Administrative Executive Assistant
OPEN TO : This job is open to current MNHS staff.
LOCATION : History Center - 345 W Kellogg Blvd., St. Paul, MN 55102
COMPENSATION : Typical starting range $50,320.00 - $62,900.00 annually
STATUS & HOURS : Full-time, regular (approximately 2,080 annual hours) position.
BENEFITS : Eligible to participate in State Employee Group Insurance Program and a retirement program with employer contribution. Generous vacation and sick time accruals with additional paid holidays.
DESIGNATION : Confidential
POSTING DATE : February 18, 2025
DEADLINE DATE : February 25, 2025
TO APPLY : Interested applicants must apply online at the Minnesota Historical Society’s career center at www.mnhs.org / jobs and include a resume and cover letter by the application deadline date.
DESCRIPTION : This position manages the Director’s Office and its strategic interactions with legislators, government officials, state agencies, board members, donors, leadership team, MNHS employees, members, vendors, and the general public. This position provides professional and confidential executive support for the Director to further advance the mission and goals of the organization.
SUMMARY OF WORK : 1) Manage the Director’s Office; 2) Provide timely and confidential executive support for the Director and Director’s Office; 3) Manages the budget and processes financial transactions for the Director’s Office; 4) Participate in professional organizations and professional development as requested; 5) Develop positive working relationships with both internal and external constituents so that excellent customer service is provided; and 6) Work collaboratively with the Director Office’s team to provide support and back-up for achieving department goals and objectives and to ensure the needs of MNHS staff and external customers are met.
MINIMUM QUALIFICATIONS :
High school diploma or equivalent job related experience.
Five years experience as an administrative assistant or board coordinator.
Proficiency in Google Suite and Microsoft Office applications.
Communicating, both orally and written, including preparing and delivering reports and presentations.
Technology skills necessary to develop quality project, report, and program documentation.
Thinking imaginatively and problem solving.
Customer service and interpersonal communications skills integral to establishing and maintaining effective working relationships.
Multitasking, working effectively under pressure to meet deadlines, prioritizing and adapting to changing priorities.
Working independently and taking initiative while also being able to collaborate effectively and contribute positively in a team environment.
Strong analytical and organizational skills with a demonstrated results orientation.
Gathering data, analyzing, and organizing information into action plans.
The practice, methods and techniques of process improvement.
Proven attention to detail, accuracy, and proofreading.
Demonstrated organizational skills and knowledge with the ability to manage multiple assignments simultaneously.
Valid driver’s license.
Ability to work a flexible schedule including nights and weekends.
DESIRED QUALIFICATIONS :
Bachelor’s Degree.
Previous executive office management experience.
Appreciation for history.
Familiarity with the MNHS and its programs, including the MNHS charter, bylaws, mission statement and institutional goals.
Experience in a non-profit or public sector office environment.
Should you have questions with the application process, email humanresources@mnhs.org or call MNHS Job Line at 651-259-3181.
At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.
Salary : $50,320 - $62,900
