ECC Administrative Specialist

POSITION SUMMARY 

The Early Childhood Center (ECC) Administrative Support is responsible for supporting the ECC Director and Assistant Director in developing and executing day-to-day administration of the ECC office. The Administrative Support is responsible for assisting parents in the office and supporting classrooms, including classroom coverage as needed.     

ESSENTIAL FUNCTIONS  

This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee in this position. Activities, duties and responsibilities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

• Responsible for managing and auditing the files for licensing complying with state licensing standards and regulations. 
• General administrative tasks such as but not limited to: filing, copying, mailing  
• Assist with additional classroom coverage as needed; including any long-term coverage needs.  Work with the Director to coordinate last minute coverage needs 
• Assist the Director and Assistant Director in other duties as assigned 

QUALIFICATIONS/REQUIREMENTS  

• 1 year of classroom teaching experience with preschool and/or early elementary grades 
• 1 year working in an office setting 
• Commitment to equity, diversity, environmental stewardship, and social justice 

PREFERRED QUALIFICATIONS/REQUIREMENTS  

• Knowledge and understanding of Minnesota Department of Human Services standards for licensing 

COMPETENCIES  

• Proficiency in Microsoft Office Suite 
• Excellent verbal and written communication skills 
• Proven attention to detail, time management and problem-solving skills 
• Positive attitude and dedication to providing exceptional customer service 
• Commitment to the highest professional and ethical standards 
• Ability to create positive relationships with both children and adults using active and reflective listening skills 

ABUSE RISK MANAGEMENT  

• Adhere to policies related to boundaries with participants 
• Attend required abuse risk management training 
• Adhere to procedures related to managing high risk activities and supervising participants 

• Report inappropriate behaviors and policy violations 
• Follow mandated abuse reporting requirements.  

SUPERVISORY RESPONSIBILITY  

N/A 

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to verbally communicate with others, in addition to may engage in classroom daily activities.  

EEOC Statement: The MN JCC provides equal opportunity to employees and applicants for employment in accordance with applicable laws. Personnel decisions are made on the basis of merit and the needs of the organization. The MN JCC does not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, familial status, status with regard to public assistance, disability, genetic information, sexual orientation, age, military or veteran status, membership or activity in a local human rights commission, or any other status protected by law.