What are the responsibilities and job description for the Court Operations Associate - Dakota County District Court - Civil/Family position at Minnesota Judicial Branch?
The First Judicial District is seeking qualified applicants for a customer-focused and team-oriented Court Operations Associate to join the Civil/Family Division of the Dakota County Court Administration team at the Northern Service Center in West St. Paul .
This Court Operations Associate position is fast paced, highly detail-orientated position with a variety of responsibilities. Primary responsibilities include advanced case processing in an electronic environment, extensive work in the courtroom and providing exceptional customer service on the phone and in person. This position will work directly with the public, juries, judges and justice partners. Duties require the application of independent judgment and the interpretation of established laws, policies, procedures, regulations based on training and knowledge gained through experience on the job.
The primary work location is the Dakota County Northern Service Center in West St. Paul. Standard hours of work are Monday-Friday, 8:00 AM - 4:30 PM. Reimbursable travel to and work at other Dakota County Court facilities may be required, including the Dakota County Judicial Center in Hastings, MN 55033 and the Dakota County Western Service Center, Apple Valley, MN 55124.
The Minnesota Judicial Branch is pleased to offer a comprehensive benefits package including medical, dental, and optional benefits and paid vacation, sick leave and paid holidays.
What You Will Do
The following are examples of major job duties expected of this position:
- Performs the full range of court operations work within an assigned unit, which may include case processing in the areas of calendaring, jury, probate, conciliation, traffic, criminal, civil, juvenile and/or family, using electronic case processing system and related applications and equipment.
- Schedules and maintains court calendars; assigns cases to regularly scheduled calendars; prepares and maintains trial calendars; updates, reschedules, and reassigns cases as necessary and notifies parties and attorneys.
- Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms; checks people in for court; refers new or complex questions to higher level staff.
- Issues receipts for payment of court fees, fines, bail, and restitution; receives, reviews processes, and/or pays amounts due for witness fees, transcripts, psychological examiners, court appointed attorneys, and interpreters; may receipt, review, and receive non case-related court expenses; reconciles daily receipts and cash drawer.
- Performs in-court updating including calling cases, taking minutes, processing documents filed and distributed in the courtroom, and recording required data regarding parties, documents, flags, comments, and events in electronic case management and other relevant systems in the courtroom.
- Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures.
- Utilizes applicable technology (i.e., operating and information systems and/or programs) and office equipment to perform and complete work assignments.
What You Must Have
The Minnesota Judicial Branch recognizes the diverse set of skills, strengths, and attributes that an individual may bring into a role. If you have any combination of the experience, training, and education required for this position, apply today!
- High School Diploma or Equivalent
- One year of recent experience in the legal field or highly technical, customer focused, administrative, office, or clerical work
Nice to Have
- Associate's or Bachelor's degree in Criminal Justice, Political Science, Business Administration or a related field
- Experience working in the legal field or court setting
- Extensive knowledge of court policies, procedures, processes, and terminology
- Experience working with Minnesota Court Information System (MNCIS) and eFile and Serve (EFS) the Minnesota Judicial Branch electronic case processing system
What You Will Bring
- Knowledge of court procedures and policies, laws, legal terminology and legal factors pertaining to the court.
- Knowledge of the organization, operation, function, and jurisdiction of the court.
- Knowledge of basic arithmetic.
- Knowledge of modern office practices and procedures.
- Knowledge of customer service practices.
- Skill in the operation of a personal computer, including electronic case management system and related applications and equipment.
- Ability to read and interpret legal documents of varying types and complexity and apply knowledge of specific laws, statutes, rules, policies, and procedures related to the area of assignment.
- Ability to maintain an accurate record filing system.
- Ability to understand and follow oral and written instructions.
- Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes.
- Ability to communicate effectively, both orally and in writing.
- Ability to prioritize work in a fast-paced environment.
- Ability to establish and maintain effective working relationships with others within and outside of the Judicial Branch.
To Apply
Please apply for this position online by clicking the Apply Now button at the bottom of this page. Cover letter and resume are recommended and can be uploaded/attached to your online application.
This is a Teamsters CAT represented position and is posted for both internal and external application. Application deadline for internal candidates is Sunday, February 9, 2025, at 11:59PM and external candidates is Thursday, February 13, 2025, at 11:59PM. Only current Teamsters CAT represented employees are eligible for internal consideration. Interviews will be held on Wednesday, February 19th at the Dakota County Northern Service Center in West St. Paul.
The expected starting salary range for external candidates is $21.02 - $27.72 per hour ($43,889.76 - $57,879.36 annually) based on qualifications. The full salary range for this position is $21.02 - $34.41 per hour ($43,889.76 - $71,848.08 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.
All Employment offers are contingent upon satisfactory results of a criminal background check.
Please contact Human Resources at 1stdistrict.hr@courts.state.mn.us with questions regarding this position.
Salary : $43,890 - $57,879
