What are the responsibilities and job description for the Court Operations Clerk - Dakota County District Court - Civil/Customer Service (Temporary) position at Minnesota Judicial Branch?
The First Judicial District is seeking qualified applicants for a full-time highly organized and detailed oriented Temporary Court Operations Clerk to join the Dakota County Court Administration team in Hastings, MN.
This position will focus on answering phones with the centralized phone team and assisting customers at the front counter, reviewing and processing reports, assisting with courtroom remote technology, and assisting with general office needs . This temporary position is expected to last 6 months.
The primary work location for this position is in the Civil/Customer Service Division at the Dakota County Judicial Center in Hastings, MN 55033. Standard hours of work are Monday - Friday, 8:00 AM - 4:30 PM. Reimbursable travel to train or work at other Dakota County Court facilities may be required, including Dakota County Northern Service Center in West St. Paul, MN 55118 and Dakota County Western Service Center in Apple Valley, MN 55124.
The Minnesota Judicial Branch is pleased to offer a comprehensive benefits package.
What You Will Do
The following are examples of major job duties expected of this position:
- Performs routine and/or limited scope court operations work, which may include scanning and/or imaging documents, data entry, retrieving and filing case files and documents, and/or responding to requests for information. Scheduling and maintaining court calendars.
- Receives and responds to questions and requests for information from the general public, attorneys, and court employees; provides requested information in accordance with applicable policies, laws, and procedures; issues receipts for payment of court fees, fines, bail, and restitution; checks people in for court; assists public in filling out various applications and forms; prepares certified and plain copies of court records upon request.
- Performs filing and retrieval of paper records, exhibits, electronic records, and electronic or digital records of legal or other proceedings; sets up and maintains documents, files, records, and reports relating to court activities; indexes and files a variety of records; inputs, updates, or deletes information in electronic case management system; copies, scans, and distributes documents including imaging original documents into digital files; assigns appropriate security levels for documents; manages, handles, indexes, stores, maintains, returns, and/or destroys court exhibits and documents per policies and procedures.
- May perform office support duties including receiving, sorting, opening, and distributing mail; may process and receipt checks received; orders and distributes courtroom and office supplies; copies, prints, and maintains courtroom and office forms and documents; serves as a receptionist.
- May provide assistance to others in performing courtroom operation duties, including clerking hearings, scheduling hearings, working calendars, and assisting staff with in-court updating.
- May initiate case records using electronic means or paper documents; records required data regarding parties, documents, flags, comments, and events in electronic case management system and other relevant systems; scans original documents into digital files for attachment to electronic case record.
- Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, processes, and procedures.
What You Must Have
The Minnesota Judicial Branch recognizes the diverse set of skills, strengths, and attributes that an individual may bring into a role. If you have any combination of the experience, training, and education required for this position, apply today!
- High School Diploma or Equivalent
- Six months of recent experience in general clerical work
Nice to Have
- Knowledge of modern office practices and procedures
- Experience working in Minnesota Court Information System (MNCIS) the Minnesota Judicial Branch electronic case processing system
- Experience working in a high-volume customer service environment
What You Will Bring
- Knowledge of the organization, operation, function, and jurisdiction of the court.
- Knowledge of basic arithmetic.
- Knowledge of modern office practices and procedures.
- Knowledge of customer service practices and techniques.
- Skill in the operation of a personal computer.
- Ability to learn, interpret, and apply rules, statutes, laws, policies, and procedures in area of assignment.
- Ability to learn court automated information systems.
- Ability to accurately enter data and update records.
- Ability to maintain an accurate record filing system.
- Ability to understand and follow oral and written instructions.
- Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes.
- Ability to adapt to change.
- Ability to communicate courteously and effectively, both orally and in writing.
- Ability to prioritize work in a fast-paced environment.
- Ability to establish and maintain effective working relationships with others within and outside of the Judicial Branch.
To Apply
Please apply for this position online by clicking the Apply Now button. Cover letter and resume are recommended and can be uploaded/attached to your online application.
This is a Teamsters CAT represented position and is posted for both internal and external application. Application deadline for internal candidates is Tuesday, February 4, 2025, at 11:59PM and external candidates is Tuesday, February 11, 2025, at 11:59PM. Only current Teamsters CAT represented employees are eligible for internal consideration.
The expected starting salary range for external candidates is $18.95 - $24.15 per hours ($39,567.60 - $50,425.20 annually) based on qualifications. The full salary range for this position is $18.95 - $29.34 per hour ($39,567.60 - $61,261.92 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.
All Employment offers are contingent upon satisfactory results of a criminal background check.
Please contact Human Resources at 1stdistrict.hr@courts.state.mn.us with questions regarding this position.
Salary : $39,568 - $50,425
