What are the responsibilities and job description for the Court Operations Specialist - Civil/Probate - 8th Judicial District, Internal Promotional position at Minnesota Judicial Branch?
The Eighth Judicial District invites current qualified Internal Eighth Judicial District staff to apply for a Civil/Probate Court Operations Specialist. The district currently has district-wide centralization for several case types, including major civil, probate estate, guardianship/conservatorship, judgments, adoptions, and family processing.
The primary purposes of this Civil/Probate Court Operations Specialist position would be to provide peer-to-peer training, be staff's first go-to person for processing questions, generate and review reports, perform data quality checks, monitor data quality sites, and perform advanced court operations work.
In addition to the district-wide teams noted above, we have assignment area teams for minor civil and mental health (commitment) case processing. The Civil/Probate Court Operations Specialist will provide the same support to these teams or local staff. This position is in the Minnesota Judicial Branch Court Operations Specialist job classification and is an unrepresented position in the Eighth Judicial District.
The person hired into this position will be working from their current work location in the Eighth Judicial District and will continue with their current supervision . The normal hours of workfare Monday-Friday, 8AM-4:30PM.
This position will spend a majority of their time performing advanced court operations work with limited supervision, administering peer-to-peer training, reviewing reports, providing report analysis, and serving as a subject matter expert responding to questions from staff. This position will be responsible for data quality site review and monitoring of Civil and Probate/Mental Health cases. Generate and analyze reports (monitor CAPS compliance significant entry points, review reports for trends or training needs, etc.) Record data as appropriate regarding compliance.
Serve as district representative on state Process Advisory Workgroup or other project teams, serve as CAPs tester for Civil or Probate/Mental Health Maintain knowledge of CAPs and share new or modified CAPs with staff. Participates in meetings with centralized processing teams. The Civil/Probate Court Operations Specialist would conduct CAPs testing and represent the Eighth Judicial District on committees related to their area of expertise.
Minimum Qualification
High school diploma or equivalent
Two (2) years of experience as a Court Operations Associate or equivalent experience.
Knowledge, Skills, and Abilities:
Considerable knowledge of appropriate procedures for processing variety of legal documents and for proper record imaging, maintenance, and retention.
Considerable knowledge of court procedures and policies, laws, legal terminology and legal factors pertaining to the court.
Knowledge of the organization, operation, function, and jurisdiction of the court.
Knowledge of electronic case management system and related applications.
Knowledge of basic arithmetic.
Knowledge of modern office practices and procedures.
Knowledge of customer service practices.
Skill in the operation of a personal computer, including electronic case management system and related applications and equipment.
Ability to read and interpret legal documents of varying types and complexity and apply knowledge of specific laws, statutes, rules, policies, and procedures related to the area of assignment.
Ability to maintain an accurate record filing system.
Ability to understand and follow oral and written instructions.
Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes.
Ability to communicate effectively, both orally and in writing.
Ability to prioritize work in a fast-paced environment.
Ability to establish and maintain effective working relationships with others within and outside of the Judicial Branch.
Current judicial branch employees must have satisfactory performance and no documented disciplinary action in the preceding 6 months.
