What are the responsibilities and job description for the Purchasing Coordinator position at Minnesota Service Cooperatives?

Position Type :

Miscellaneous Non-Licensed

Date Posted : 2 / 27 / 2025

Location :

District Administration Office

Closing Date : 03 / 19 / 2025

District :

St. Cloud Area School District 742

POSITION :

Purchasing Coordinator

SCHEDULE :

Non-Represented, Hourly,12-Month, Full time
Hours may vary based on program needs

REPORTS TO : Controller

SUPERVISION : None

SALARY : $26.00 - $32.00 / hour DOE

QUALIFICATIONS : Required

Associate's degree in business, accounting, finance, or related field (experience may be substituted for education in exceptional circumstances)

Proficiency with Microsoft Office Suite programs

Preferred

Skyward software experience

Experience in school district finance or accounting and knowledge of UFARS

Experience with public purchasing and / or bidding processes

Three to five years of purchasing, accounting or finance experience

POSITION SUMMARY :

Under the direction of the Controller, the Purchasing Coordinator is responsible for the administration of procuring, processing, receiving and coordinating the purchase of goods and services for the district.

ESSENTIAL DUTIES :

Manage daily purchasing activities including reviewing, approving, and processing purchase orders to ensure that they are following district purchasing procedures and are following all contracting and bid laws

Manage the Skyward purchase order processing system and provide training and support to district staff regarding purchasing processes

Review procedures for accounts payable processing, make recommendations for changes to improve efficiency, and work with district staff to implement changes

Provide the necessary documentation to establish tax exempt status with vendors

Assist with the administration of the fixed asset program for internal control and audit purposes

Oversee the disposal of obsolete and surplus equipment

Manages the process for obtaining bids, quotes, and requests-for-proposals for purchases when required

Reviews options for utilizing joint purchasing / cooperative purchasing contracts and agreements to ensure best practice, price, and value

Organize and manage a functional filing system that ensures the safe retention and efficient retrieval of office records in accordance with established state and federal laws

Manage the districts procurement card program

Create and maintain a district procurement manual

Administer the collection and receipt of vendor insurance certificates

Manage the district's furniture inventory including purchases and disposals

Assist with the creation of 1099s

Prepare monthly disbursements reports for board approval

Other duties as assigned

PHYSICAL FACTORS :

Frequent : walking, standing, sitting, hearing, talking, and seeing

BENEFITS : We offer a comprehensive benefits package for employees working a minimum of 30 hours per week. This includes health, dental, and vision insurance, Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance.

All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work.

St. Cloud School District 742 prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at It is the prerogative of the District to assign staff so as to best meet the needs of the District.

For inquiries, please contact jobs@isd742.org

Salary : $26 - $32

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