What are the responsibilities and job description for the Office Assistant position at MINNESOTA STATE AGRICULTURAL SOCIETY?
Description
The Office Assistant in the employment department has a variety of responsibilities throughout the hiring process to help ensure a positive and productive experience for each of the nearly 2,500 employees that are hired annually through the Employment Center for the Minnesota State Fair.
Employment Type
Summer Employment - Begin in June and continue through the end of August.
This is an in-person position and does not have the possibility to work remotely.
Job Description
Meet one-on-one with applicants to review fair-time employment registration.
Match applicants with opportunities that fit their interests, availability, and experience. Refer qualified applicants to interviews.
Schedule applicant interviews with Minnesota State Fair department and vendor supervisors.
Track and maintain detailed records of applicant interactions and files.
Assess each applicant to ensure they fit specific job requirements and values of the Minnesota State Fair.
Assist Minnesota State Fair employees with I-9, W-4 tax forms, Letter of Agreement, and Employee Notice Forms.
Take identification badge photos.
Answer incoming inquiries when needed both in person and over the phone.
Distribute staff packet and staff shirts to employees.
Present yourself in a professional manner to ensure all applicants have a positive experience in the Minnesota State Fair Employment Center.
Interact with applicants from diverse backgrounds.
Assist with tasks assigned by either the immediate supervisor or other full-time staff members.
Requirements
High school diploma.
Must be at least 18 years of age or older.
Available to work five days per week June - August with limited days off.
Extended hours during peak times and consecutive days without time off are required. This includes some weekend work in the months of July and August.
Strong computer skills and ability to apply them in a fast paced environment.
Ability to stay calm and handle conflict.
Previous experience in an office setting.
Provide exceptional customer service in person and over the phone.
Maintain strong attention to detail and accuracy.
Ability to work independently and multi-task.
Ability to coordinate efforts with other members of the employment team.
Data entry experience.
Strong communication and organizational skills.
Ability to maintain confidentiality.
Ability to problem solve and use time management skills in a fast-paced office environment.
Working knowledge of basic office equipment.
Preferred Qualifications
Previous experience using FileMaker Pro or other applicant tracking systems.
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