Facilities Manager

Job Summary:

The Facilities Manager oversees the company's facilities, ensuring a safe, efficient, and productive work environment for all employees and visitors. This role involves leading the facilities team, overseeing daily operations, managing vendors, planning long-term strategies, and collaborating with internal teams on various initiatives. The ideal candidate is a proactive leader capable of managing day-to-day operations while driving strategic improvements to support the company’s growth and success.

Job Duties and Responsibilities: 

Facilities Operations Management
•    Oversee the facilities ticketing system, ensuring timely triaging, tracking, and resolution of issues. Analyze ticket metrics to identify trends and areas for improvement.
•    Proactively identify and address facilities issues, including safety hazards, cosmetic concerns, and space inefficiencies.
•    Coordinate and manage space reconfigurations and remodels, collaborating with stakeholders, overseeing contractors, and ensuring timelines and budgets are met with minimal disruption to operations.
•    Partner with internal teams to support the installation of new equipment, ensuring all facilities requirements are met and operational needs are addressed.
•    Oversee and ensure timely preventative maintenance for equipment like air compressors, humidifiers, and RTUs to maintain optimal performance and reliability.
•    Monitor and control temperature and humidity levels in manufacturing areas to meet operational requirements.
Vendor and Inventory Management
•    Build and maintain strong vendor relationships, ensuring services are scheduled, communicated clearly, completed on time, meet quality standards, and provide good value.
•    Oversee the 3rd party cleaning team, ensuring adherence to detailed cleaning specifications and conducting regular quality checks.
•    Manage the inventory of spare facilities supplies, such as chairs, desks, whiteboards, paint, bins, etc., maintaining accurate records and minimizing waste through careful planning and procurement.
Safety and Security
•    Oversee physical security on campus, including external door security, security cameras, and night guard services.
•    Ensure the functionality and regular inspections of fire protection systems, including sprinklers, fire alarms, and extinguishers, to maintain compliance and safety standards.
Collaboration and Engagement
•    Actively engage with teams like the Safety Committee and Green Team to resolve facilities-related matters and support ongoing initiatives.
•    Manage the ESD smock and cleanroom garment program, ensuring vendor reliability in service delivery, overseeing product condition and inventory, and ensuring sufficient quantities and timely return of garments.
•    Manage availability of workstations, offices, and bookable hoteling stations.
•    Maintain accurate facility maps for employee reference and Facilities maintenance tasks. 
Financial Management
•    Develop and manage the annual facilities budget, tracking expenses and identifying cost-saving opportunities.

Qualifications and Requirements:

•    Proven experience in facilities management with a proactive mindset. 
•    Strong organizational and project management skills.
•    Skilled at vendor relationship management.
•    Excellent communication and interpersonal skills.
•    Experience managing budgets and supervising staff.
Preferred Qualifications:
•    Experience in a mixed office and manufacturing environment.
•    Proficiency with facilities technology tools.
•    Knowledge of safety standards and sustainability practices. 

Working Conditions and Requirements:

• Must be authorized to work in the United States