What are the responsibilities and job description for the Controller position at Minnie Hamilton Health System?

MHHS

POSITION DESCRIPTION

TITLE: CONTROLLER

DEPARTMENT: ADMINISTRATION

REPORTS TO : CHIEF FINANCIAL OFFICER

REVIEWED/APPROVED DATE: 03/24/09

UPDATED:__05/06/09; 2/19/19____________________________

UPDATED:_____________________________________________

BASIC PURPOSE:

As Controller, coordinates preparation of financial statements and all other accounting activities such as Accounts Payable, Central Services, Accounts Receivable, Payroll, Budget and others as necessary.

QUALIFICATIONS:

Bachelor degree given preference, preferably in business area.
Thorough accounting skills.
Good knowledge of healthcare issues.
Ability to handle many assignments, good communication skills, maintain confidentiality.

ESSENTIAL FUNCTIONS FOR CONTROLLER

This description does not state or imply that the duties, essential functions, and job requirements are the ONLY parameters for this position. Associates are required to follow job related instruction and perform other job related activities requested by their supervisor.

All requirements are subject to possible modification in order to provide a reasonable accommodation to individual with physical or mental disabilities as defined by the Americans with Disabilities Act. Some requirements may exclude individuals who pose a direct threat to the health and safety of themselves, the patients or other associates.

PHYSICAL REQUIREMENTS:

Frequent walking, standing, stooping, reaching, pushing, lifting, grasping, and filing.
Must be able to sit for extended periods of time.
Must be able to read and write legibly in English.
Visual acuity must be within normal range.
Must have above average reading and comprehension ability.
Must have ability to move freely through the facility to perform daily and special tasks.
Must be able to communicate effectively.
Must have manual dexterity to operate keyboards, fax machines, telephones, and other business equipment.
Must be able to perform light work: exerting up to 20 pounds of force occasionally.

MENTAL REQUIREMENTS:

Must be capable of handling information of confidential natures.
Must have the ability to work successfully under highly stressful conditions.
Must be capable of adapting to varying workloads and work assignments on a constant basis.
Must have the ability to comprehend and perform oral and written instructions and procedures.
Must have effective reading and comprehension skills.
Must have strong communication skills, written and verbal.
Must be able to prioritize tasks.
Must have independent decision-making ability.
Must have the ability to respond to emergency situations in a calm, professional manner.
Must be capable of using computers and other office equipment to input and retrieve information.
Must have ability to perform concentrated and complex mental activity.
Must have the ability to make sound, independent judgments.
Must be able to collaborate with other multi disciplinary team members in an appropriate fashion.

ENVIRONMENTAL CONDITIONS:

(POTENTIAL FOR)

Exposed to high levels of stress and anxiety.
Experiences constant interruptions.

EQUIPMENT USED: This must be considered only a representative, partial list, since equipment changes may occur at any time.

Computers, printers, telephone/paging system, fax machine, copier, shredder, paper cutter, beepers, calculators, typewriter

STANDARD/CRITERIA
I	MAJOR DUTIES AND RESPONSIBILITIES
A	Reports to the CFO and the CEO. Interacts with all staff, visitors, providers, and others.
B	Establishes and maintains an accounting system to meet Center’s needs and provide complete and accurate records of Center’s assets, liabilities and financial transactions.
C	Ensures that all subsidiary ledgers are accurately posted and reconciled, all required journal entries are posted and that the general ledger is posted and ready for financial statement preparation by the 15^th of each month.
D	Ensures that all bank statements are reconciled prior to the close of monthly financials.
E	Oversees vendor records and assures timely posting of Accounts Payable and payments. Recommends to CEO optimal cash managements policies
F	Assists in interpreting financial reports to CFO, CEO, Finance Committee and Board of Directors. Coordinates financial analysis necessary for Center’s management.
G	Prepares necessary materials for regular audits and assists independent auditors in performing their field work.
H	Assist in analysis of department expenses and preparation of department budgets.
I	Keeps Center’s insurance policies current to insure that Center’s assets are adequately protected against loss.
J	Develops internal financial controls and performs internal audit functions.
K	Compiles statistical information as required and prepares reports for administration, government and other third party agencies.
L	Maintains department records and directs filing and storage procedures.
M	Serves as the Chairperson of the safety committee.
N	Keeps up-to-date in field of accounting and finance, insurance, laws related to Center’s business operations, etc. through current literature, attendance at workshops and seminars.
O	Participates in Administrative call and performs other duties as assigned.
P	Prepares all necessary documents for annual audits and assists independent auditors in performing their field work.
Q	Attends meetings as required such as supervisors meetings, Finance Committee, Board of Directors, Compliance Committee, and other committees as requested.
R	Compiles statistical information as required and prepares reports for administration, government and other third party agencies.
S	Complies with established hospital policies and procedures and communication codes.
T	Maintains department records and directs filing and storage procedures.
U	Assist in selecting invoices for payment.
V	Assist in assigning general ledger numbers.
W	Performs other duties as assigned.
II	QUALITY IMPROVEMENT (QI)
	Participates in QI activities to meet quality improvements.

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